Verified Job
Recruiter / HR / Admin
Talent & Culture Assistant (15-month contract)
Recruiter / HR / Admin
#701907
Remote / WFH
Job Description
About Oppy
Grow our tomorrow. Celebrating over 165 years in business, we are one of North America's top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.
Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.
The Oppy-tunity
Are you a highly organized and proactive team player who thrives in a fast-paced, people-focused environment? Do you enjoy supporting a variety of initiatives while keeping things running smoothly behind the scenes? If you’re adaptable, detail-oriented, and eager to grow within Talent & Culture (T&C), this could be the perfect opportunity for you.
We’re looking for a Talent & Culture Assistant to join our collaborative T&C team. In this role, you’ll gain hands-on exposure to a wide range of Talent & Culture functions, from onboarding and employee experience initiatives to day-to-day team operations. You’ll play an important role in keeping things running smoothly while supporting meaningful initiatives that positively impact our people. This is an ideal opportunity for someone who is eager to learn, grow their skillset, and build a strong foundation in Talent & Culture within a supportive, team-oriented environment. If you enjoy variety in your work, take pride in delivering high-quality support, and are ready to contribute wherever needed, we’d love to connect with you.
What You Will Be Doing
You will be playing a key supporting role within the Talent & Culture (T&C) team, providing day-to-day administrative and operational assistance across a variety of functions. This role is ideal for a highly organized and adaptable individual who thrives in a fast-paced environment and is eager to support evolving team priorities and initiatives. With a strong focus on coordination and execution, you will assist with tasks such as maintaining employee records, supporting recognition and wellness programs, and contributing to talent acquisition and onboarding activities. You will also provide general administrative support to the team, helping to ensure smooth operations and positive employee experience. As part of a small and collaborative team, this role requires a proactive mindset, strong attention to detail, and a willingness to step in wherever needed. Priorities may shift, and tasks may vary, so flexibility and a team-first approach are essential. This position offers valuable exposure to a broad range of HR functions and is well-suited for someone looking to grow their skillset while contributing meaningfully to team success.
The expected base salary range of this position is $53,000 – $60,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.
Contract Length: 15 months (Approximately)
Please Note: In-office attendance is required for up to the first 6-months of training and the position may be eligible for a hybrid schedule following the training period depending on team needs.
You Will
Support the Talent and Culture (T&C) team in the planning, execution, and maintenance of various T&C projects, programs, and initiatives throughout the year, ensuring seamless implementation and timely completion.
Actively contribute to numerous T&C initiatives and functions, including (but not limited to) assisting with department credit card reconciliations, document creation and management, audits and reporting, recognition and wellness programs, and recruitment and onboarding/offboarding processes.
Serve as a primary point of contact for all employees across multiple locations, promptly addressing T&C inquiries and directing them to the appropriate resources within the T&C department.
Manage comprehensive employee records, maintaining both physical and digital files to ensure compliance with employment regulations and company policies, consistently updating records as needed.
Support with multiple recognition programs, such as peer-to-peer recognition (World of Thanks program), timely award/gift distribution across all office locations.
Administer the company credit card program, including maintaining member information, providing policy guidance to employees, promptly addressing inquiries and issues, administering monthly credit card reconciliations, tracking charges and invoices, and ensuring timely submission of reports; performs tracking and auditing of human resources-related invoices, facilitating timely submissions of payment.
Provide support to employees on various programs, including time-off requests, ensuring accurate record-keeping in the HRIS system (ADP), and proactive management of total vacation liability reports and requests; generates detailed reports as required, serving as an expert resource for the T&C team.
Support the talent acquisition process, including sourcing, screening, interviewing, and onboarding candidates, while ensuring a seamless and positive candidate experience throughout. This position may also support the development of role descriptions, job postings and market evaluations as needed.
Provide support in coordinating and facilitating various meetings and events, including company-wide gatherings, employee engagement sessions, training workshops, and wellness activities, both in-person and online.
Perform document creation of detailed and confidential letters, ensuring clarity and accuracy, and proper administration; this may include support with the creation of adhoc communications as requested.
Organize and document meetings and video conferences as required, capturing minutes and documenting key action items and takeaways.
Support with Oppy fundraising and social initiatives to promote a positive organizational culture.
Support with completion and successful submission of US and Canadian government regulatory audits and reporting as required.
Support timely entry of accounting related data into the ERP system within tight weekly and monthly cut-off deadlines.
Provide support to all other assigned functions and ad hoc projects and initiatives as required.
Who You Are
HR-Savvy. You have a solid understanding of core human resources processes and best practices, and exposure to HRIS systems is a definite asset.
Incredibly Organized. You excel at managing multiple priorities, balancing competing demands, and delivering high-quality, accurate work, in a timely manner.
A True Team Player. You’re dependable, adaptable, and always willing to jump in where needed, bringing a “can-do” attitude that helps the whole team succeed.
Strong Communicator. You have exceptional written and verbal communication skills, allowing you to clearly convey information, adapt your message to your audience, and ensure alignment across a variety of stakeholders.
Tech Savvy. You’re confident using Microsoft Office Suite (Outlook, Word, Excel) and bring strong database management skills with a sharp eye for accurate and meticulous record-keeping.
Proactive. You take initiative to identify opportunities for improvement, streamline processes, and enhance team efficiency; always looking for better ways to get things done.
People Focused. You bring strong interpersonal and customer service skills, with a natural ability to build relationships, collaborate across teams, and create positive, supportive interactions.
Detail Oriented & Driven. You hold yourself to high standards, take pride in your work, and stay focused and accurate even when working under tight deadlines in a fast-paced environment.
Trustworthy. You exercise sound judgment, handle sensitive information with discretion, and consistently demonstrate integrity, professionalism, and ethical decision-making.
Positive & Engaging. You bring an upbeat, approachable attitude and are committed to fostering an inclusive, supportive, and collaborative team environment.
Experienced & Educated. You have 1–3 years of office administration and customer service experience within a team environment, along with a diploma or degree in Human Resources, Business Administration, or a related field; or an equivalent combination of education and experience. HR experience is an asset.
Why Work for Oppy
We are the perfect size of organization that is still nimble but yet organized, where meaningful impact and contributions happen.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We believe in you bringing your best true self and your best ideas, because diverse perspectives contribute to better problem solving and solutions in a dynamic and ever evolving industry.
We offer a hybrid work model with a mix of in-office and at-home work dependent upon business needs.
Inclusion and Equal Opportunity Employment
Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That's why we're focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.
We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.
Job Types: Full-time, Fixed term contract
Contract length: 15 months
Benefits:
Casual dress
Company events
Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Wellness program
Application question(s):
What does being a ‘team player’ mean to you in a support role like this?
Why is a contract opportunity a good fit for you at this time?
As this will be a hybrid model role with 4-5 days in office and 1-2 from home. Would you have availability to work in office approximately 4-5 times per week?
Briefly describe your experience with administrative support, customer service, or HR-related tasks.
What are your salary range expectations for this position, based on your current qualifications, related experience and readiness for the role? (ex. $XX,000 - $XX,000)
Education:
AEC / DEP or Skilled Trade Certificate (preferred)
Work Location: Hybrid remote in Coquitlam, BC V3K 7B2
Grow our tomorrow. Celebrating over 165 years in business, we are one of North America's top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.
Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.
The Oppy-tunity
Are you a highly organized and proactive team player who thrives in a fast-paced, people-focused environment? Do you enjoy supporting a variety of initiatives while keeping things running smoothly behind the scenes? If you’re adaptable, detail-oriented, and eager to grow within Talent & Culture (T&C), this could be the perfect opportunity for you.
We’re looking for a Talent & Culture Assistant to join our collaborative T&C team. In this role, you’ll gain hands-on exposure to a wide range of Talent & Culture functions, from onboarding and employee experience initiatives to day-to-day team operations. You’ll play an important role in keeping things running smoothly while supporting meaningful initiatives that positively impact our people. This is an ideal opportunity for someone who is eager to learn, grow their skillset, and build a strong foundation in Talent & Culture within a supportive, team-oriented environment. If you enjoy variety in your work, take pride in delivering high-quality support, and are ready to contribute wherever needed, we’d love to connect with you.
What You Will Be Doing
You will be playing a key supporting role within the Talent & Culture (T&C) team, providing day-to-day administrative and operational assistance across a variety of functions. This role is ideal for a highly organized and adaptable individual who thrives in a fast-paced environment and is eager to support evolving team priorities and initiatives. With a strong focus on coordination and execution, you will assist with tasks such as maintaining employee records, supporting recognition and wellness programs, and contributing to talent acquisition and onboarding activities. You will also provide general administrative support to the team, helping to ensure smooth operations and positive employee experience. As part of a small and collaborative team, this role requires a proactive mindset, strong attention to detail, and a willingness to step in wherever needed. Priorities may shift, and tasks may vary, so flexibility and a team-first approach are essential. This position offers valuable exposure to a broad range of HR functions and is well-suited for someone looking to grow their skillset while contributing meaningfully to team success.
The expected base salary range of this position is $53,000 – $60,000. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position based in our U.S. and Canada office locations. Within the range, individual pay is determined by various factors including location, job-related skills, relevant experience, education, formal training, and internal equity.
Contract Length: 15 months (Approximately)
Please Note: In-office attendance is required for up to the first 6-months of training and the position may be eligible for a hybrid schedule following the training period depending on team needs.
You Will
Support the Talent and Culture (T&C) team in the planning, execution, and maintenance of various T&C projects, programs, and initiatives throughout the year, ensuring seamless implementation and timely completion.
Actively contribute to numerous T&C initiatives and functions, including (but not limited to) assisting with department credit card reconciliations, document creation and management, audits and reporting, recognition and wellness programs, and recruitment and onboarding/offboarding processes.
Serve as a primary point of contact for all employees across multiple locations, promptly addressing T&C inquiries and directing them to the appropriate resources within the T&C department.
Manage comprehensive employee records, maintaining both physical and digital files to ensure compliance with employment regulations and company policies, consistently updating records as needed.
Support with multiple recognition programs, such as peer-to-peer recognition (World of Thanks program), timely award/gift distribution across all office locations.
Administer the company credit card program, including maintaining member information, providing policy guidance to employees, promptly addressing inquiries and issues, administering monthly credit card reconciliations, tracking charges and invoices, and ensuring timely submission of reports; performs tracking and auditing of human resources-related invoices, facilitating timely submissions of payment.
Provide support to employees on various programs, including time-off requests, ensuring accurate record-keeping in the HRIS system (ADP), and proactive management of total vacation liability reports and requests; generates detailed reports as required, serving as an expert resource for the T&C team.
Support the talent acquisition process, including sourcing, screening, interviewing, and onboarding candidates, while ensuring a seamless and positive candidate experience throughout. This position may also support the development of role descriptions, job postings and market evaluations as needed.
Provide support in coordinating and facilitating various meetings and events, including company-wide gatherings, employee engagement sessions, training workshops, and wellness activities, both in-person and online.
Perform document creation of detailed and confidential letters, ensuring clarity and accuracy, and proper administration; this may include support with the creation of adhoc communications as requested.
Organize and document meetings and video conferences as required, capturing minutes and documenting key action items and takeaways.
Support with Oppy fundraising and social initiatives to promote a positive organizational culture.
Support with completion and successful submission of US and Canadian government regulatory audits and reporting as required.
Support timely entry of accounting related data into the ERP system within tight weekly and monthly cut-off deadlines.
Provide support to all other assigned functions and ad hoc projects and initiatives as required.
Who You Are
HR-Savvy. You have a solid understanding of core human resources processes and best practices, and exposure to HRIS systems is a definite asset.
Incredibly Organized. You excel at managing multiple priorities, balancing competing demands, and delivering high-quality, accurate work, in a timely manner.
A True Team Player. You’re dependable, adaptable, and always willing to jump in where needed, bringing a “can-do” attitude that helps the whole team succeed.
Strong Communicator. You have exceptional written and verbal communication skills, allowing you to clearly convey information, adapt your message to your audience, and ensure alignment across a variety of stakeholders.
Tech Savvy. You’re confident using Microsoft Office Suite (Outlook, Word, Excel) and bring strong database management skills with a sharp eye for accurate and meticulous record-keeping.
Proactive. You take initiative to identify opportunities for improvement, streamline processes, and enhance team efficiency; always looking for better ways to get things done.
People Focused. You bring strong interpersonal and customer service skills, with a natural ability to build relationships, collaborate across teams, and create positive, supportive interactions.
Detail Oriented & Driven. You hold yourself to high standards, take pride in your work, and stay focused and accurate even when working under tight deadlines in a fast-paced environment.
Trustworthy. You exercise sound judgment, handle sensitive information with discretion, and consistently demonstrate integrity, professionalism, and ethical decision-making.
Positive & Engaging. You bring an upbeat, approachable attitude and are committed to fostering an inclusive, supportive, and collaborative team environment.
Experienced & Educated. You have 1–3 years of office administration and customer service experience within a team environment, along with a diploma or degree in Human Resources, Business Administration, or a related field; or an equivalent combination of education and experience. HR experience is an asset.
Why Work for Oppy
We are the perfect size of organization that is still nimble but yet organized, where meaningful impact and contributions happen.
We have a strong culture with terrific people that care about the business and each other. We want our people to grow and succeed.
We believe in you bringing your best true self and your best ideas, because diverse perspectives contribute to better problem solving and solutions in a dynamic and ever evolving industry.
We offer a hybrid work model with a mix of in-office and at-home work dependent upon business needs.
Inclusion and Equal Opportunity Employment
Oppy is an Equal Employment Opportunity employer who actively seeks to recruit retain individuals from diverse backgrounds and experiences. We are dedicated to fostering a culture where every employee feels valued, respected, and empowered to be themselves at work. We care about the uniqueness of our applicants, employees, and partners. Diversity is fundamental to our success because it brings a range of perspectives that fuel innovation and excellence. That's why we're focused on creating an inclusive culture where every employee can contribute their unique talents and ideas.
We gratefully thank all applicants for their interest, however, only candidates under consideration will be contacted directly.
Job Types: Full-time, Fixed term contract
Contract length: 15 months
Benefits:
Casual dress
Company events
Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Wellness program
Application question(s):
What does being a ‘team player’ mean to you in a support role like this?
Why is a contract opportunity a good fit for you at this time?
As this will be a hybrid model role with 4-5 days in office and 1-2 from home. Would you have availability to work in office approximately 4-5 times per week?
Briefly describe your experience with administrative support, customer service, or HR-related tasks.
What are your salary range expectations for this position, based on your current qualifications, related experience and readiness for the role? (ex. $XX,000 - $XX,000)
Education:
AEC / DEP or Skilled Trade Certificate (preferred)
Work Location: Hybrid remote in Coquitlam, BC V3K 7B2
