Verified Job
Clerical - Administrative
Service Administrator - GM
Clerical - Administrative
#738397
Remote / WFH
North Island - Wellington Wellington Central
Job Description
Full job description
Location: Wellington Regional Hospital
Contract: Permanent, Full time
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.
About the Role
We're looking for a highly capable Service Administrator to provide professional administrative support to our General Medicine leadership team and contribute to the smooth day-to-day operation of one of our busiest clinical services
As the Service Administrator, you will provide high-quality administrative support to the Operations Manager, Clinical Leader, and wider management team within General Medicine. You'll be a key member of our administration team, helping ensure services operate efficiently and effectively.
Some of your key responsibilities will include:
Diary and meeting management
Preparing reports, presentations and correspondence
Minute taking and meeting administration
Recruitment and HR administration support
Managing invoices, expenses and travel bookings
Coordinating events, workshops and meetings
Supporting quality improvement and complaints processes
Maintaining records, filing systems and correspondence tracking
Providing excellent customer service to internal and external stakeholders
The salary band for this position is $76,000 - $84,000, depending on experience.
About the Team/Service/ Location
The Hospital Operations Group plays a vital role in ensuring high-quality, responsive, and efficient healthcare delivery across the district and region.
About you
To be successful in this position you will need to demonstrate the following:
Proven experience in a senior administrative or coordination role
Strong organisational skills with the ability to manage competing priorities
Excellent communication and interpersonal skills
High level of attention to detail and accuracy
Ability to work collaboratively within a fast-paced healthcare environment
Proficiency with standard office systems and administrative tools
A proactive approach with a commitment to continuous improvement
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, ****** orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.
How to Apply
To apply please click 'apply now.' All applications must be submitted through our online careers' portal by 30th July. If you have any questions about the role, please contact Diana Velazco (Diana.Velazcoflores@tewhatuora.govt.nz), include the vacancy number and job title.
We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.
Location: Wellington Regional Hospital
Contract: Permanent, Full time
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.
About the Role
We're looking for a highly capable Service Administrator to provide professional administrative support to our General Medicine leadership team and contribute to the smooth day-to-day operation of one of our busiest clinical services
As the Service Administrator, you will provide high-quality administrative support to the Operations Manager, Clinical Leader, and wider management team within General Medicine. You'll be a key member of our administration team, helping ensure services operate efficiently and effectively.
Some of your key responsibilities will include:
Diary and meeting management
Preparing reports, presentations and correspondence
Minute taking and meeting administration
Recruitment and HR administration support
Managing invoices, expenses and travel bookings
Coordinating events, workshops and meetings
Supporting quality improvement and complaints processes
Maintaining records, filing systems and correspondence tracking
Providing excellent customer service to internal and external stakeholders
The salary band for this position is $76,000 - $84,000, depending on experience.
About the Team/Service/ Location
The Hospital Operations Group plays a vital role in ensuring high-quality, responsive, and efficient healthcare delivery across the district and region.
About you
To be successful in this position you will need to demonstrate the following:
Proven experience in a senior administrative or coordination role
Strong organisational skills with the ability to manage competing priorities
Excellent communication and interpersonal skills
High level of attention to detail and accuracy
Ability to work collaboratively within a fast-paced healthcare environment
Proficiency with standard office systems and administrative tools
A proactive approach with a commitment to continuous improvement
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, ****** orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.
How to Apply
To apply please click 'apply now.' All applications must be submitted through our online careers' portal by 30th July. If you have any questions about the role, please contact Diana Velazco (Diana.Velazcoflores@tewhatuora.govt.nz), include the vacancy number and job title.
We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.
