Senior Administrative Assistant

Job Title
Senior Administrative Assistant

Appointment Type
Full-time temporary (Maternity leave coverage Aug 2025-Dec 2026)

Position Dates
Aug 2025-Dec 2026

Hours per week/FTE
35

About the Position
Lethbridge Polytechnic offers a student-centered environment that provides practical and innovative learning experiences. The Centre for Business, Arts, and Sciences (CBAS) delivers a range of certificate, diploma, degree and university transfer, including A’paitsitapisksinimaattsaa (Weasel People Education), Business Administration, Administrative Office Professional, General Arts and Science, Agriculture Science, Environment Science and Academic Upgrading, together with service courses to students in many other Lethbridge Polytechnic programs
The Centre seeks to recruit to the position of Senior Administrative Assistant in the Office of the Dean on a 15-month term contract to cover for a maternity leave. The successful applicant would have the background, expertise, and proven ability to provide confidential, professional, and advanced administrative support to the Dean, Centre for Business, Arts and Sciences. Under limited supervision, the position requires exceptional time management, organizational, project management, planning and priority-setting skills. The successful candidate must also possess the ability to exercise sound judgment, particularly in the handling and delivery of confidential and time-sensitive material.

Position Details
The Senior Administrative Assistant will be responsible for the daily operations of the Office of the Dean and collaborating with administrative staff within the Centre and across campus. The position’s main priority is administrative support to the Dean and Associate Dean, in addition to assisting with Centre budget functions, managing the faculty and staff evaluation process, organizing and maintaining the Dean’s calendar, arranging and coordinating meetings and other events in the Centre and taking minutes where appropriate. The successful candidate will possess an ability to work effectively with all members of the CBAS community (staff, students and faculty) and make a positive contribution as a member of the Centre’s administrative team.

Required Qualifications
Minimum Administrative Office Professional Diploma, Bachelor’s degree preferred, and 3-5 years of progressively responsible administrative assistant experience in an office environment
Ability to multi-task, manage multiple priorities and meet deadlines
Exceptional attention to detail and strong organizational skills
Excellent verbal and written communication skills and ability to communicate with a variety of internal and external clients in a professional manner
Extensive knowledge and proficiency in MS Office Software including PowerPoint, Excel, and Word
Familiarity with Lethbridge Polytechnic’s values and culture, and a commitment to work towards our institutional goals with positivity and enthusiasm

Preferred Qualifications
Post-secondary administrative experience

Salary
AUPE Class Level + Step 1 $27.42/hr

Working Here
Land Acknowledgement
Located on the traditional lands of the Blackfoot Confederacy, Lethbridge Polytechnic is committed to honouring the land from a place of knowing. We honour the Siksikaitsitapi as both the traditional and current Land Keepers of this area, and we welcome all Indigenous and non-Indigenous peoples who call Blackfoot territory their home to disclose as such when submitting applications.
Lethbridge Polytechnic is proud to be an equal opportunity employer committed to creating a diverse environment for all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, disability, and age.
Culture of Care
A Culture of Care at Lethbridge Polytechnic embraces a workplace that both protects and empowers employees by creating an environment that promotes psychological, cultural and physical safety. All employees play an important role in building a safe and supportive campus dedicated to learning and growing.

Posting Detail Information
Posting Number
T25-00423

Open Date
06/25/2025

Close Date
07/02/2025

Open Until Filled
No

Special Instructions to Applicants
Lethbridge Polytechnic is committed to inclusive recruitment practices by providing reasonable access and accommodations to applicants. If you would like to request an accommodation at any stage of the recruitment process, please contact hiringaccommodations@lethpolytech.ca. Private information received in relation to the request will only be used to facilitate the recruitment process and will be kept confidential and shared only as needed with the selection committee. Read more