School Development Officer

Job description
Position : School Development Officer (Team Leader)

Organization : Vibgyor Group of Schools

Experience Required : 6-15 Years

Primary Purpose : To be the overall in charge of the School Development Cell And serve as a fulcrum between the organization and the parent(s) (existing and potential) thereby ensuring excellent parent service and satisfaction.

Key Accountabilities / Activities :

Primary Responsibilities :

Parent Relationship Management
• To ensure that each parent is a delighted parent and all their requests, concerns, and complaints are handled in a timely and
• Effectively maintain and develop the parent-organization relationship by ensuring the appropriate solutions to all parent inquiries across mediums i.

e. in-person, over the phone, email, company website, etc.
• Oversee the resolution of all the parent queries which are outside the purview of the RE cell and be a point of escalation / support where necessary.
• Ensure all complaints are registered in CS Tracker and oversee the resolution of complaints for meeting TAT.
• Periodically review the past parent queries repository / CRM and innovate to develop nifty solutions towards prompt resolutions.
• Reach out to the parents (over the phone) post query resolution to seek feedback and improvise, thereby creating a parent delight and positive brand image.
• Ensure the front desk / relationship desk is manned at all points in time during operational hours to make sure that no parent is left unattended.
• Manage the set up of the lobby area accentuating the organization brand; placement of posters / standees etc with assistance from the admin department.
• Be cognizant of the latest achievements of the organization / center and cascade it as a part of parent interactions / sales conversations.
• Efficiently guide the parent on school systems and processes and ensure that the repository of updated information is available at all points in time
• Keep track of all organization advertising manuals / brochures / admission kits and ensure effective information flow.
• Adroitly handle irate parents and ensure that each parent interface ends at parent delight as far as possible
• Efficiently make use of all aids available i.e. Hand-outs, Audio visual support to educate the parents on the USPs of the organization, and child education pedagogy followed.
• Adroitly be ready and facilitate the information of all elements about a child’s life cycle in the school as well as post-school activities, summer camps, etc.

Sales and Marketing :
• Be actively involved in the complete sales cycle; lead the RE team to meet its sales and revenue goals.
• Carry out Experiential Marketing to all walk-ins i.e..... School Tour, Discovery Room, etc., and Parent Engagements
• Effectively speaking about the social media presence of the school and the efforts taken to ensure the child gets necessary recognition across relevant media.
• Devise plans to achieve sales goals and create strategies to meet the annual center targets.
• Adroitly oversee the entire sales process and interject; where necessary for all potential parents from first interface to closure, thus positively augmenting the conversions from inquiry to admissions.
• Create power points on the organization’s growth, values, and strengths and use them at the time of any marketing / promotional activities, under the supervision of Centre Head
• Carry Out Promotional Events and Activations in Schools RWA, Parenting Seminar, Hand Bills Distribution, Selfie, Any other initiative.
• Be updated on the upcoming seminars / promotional events and nominate as an organization’s representative
• Be abreast of the competitive school offerings and prevalent market practices
• Introduce and work on Pre-School and Corporate Tie-Ups and support the teams by providing leads and helping in faster closures.
• Initiate and participate in Marketing Initiatives to create brand awareness and promote the USPs like Summer Camps, Day Care, PSA activities, etc.

Administrative Responsibilities
• Manage admission registration manually and on ERP as per the Process guidelines and generate MIS.
• Keep track of all the parent grievance handlings resolute at the Centre
• Work closely with the Vertex Marketing Team for any updates / intimations.
• Collation and timely reporting of the Parent Enquiry and Follow up trackers basis the internally agreed turnaround time.
• Scrutinize and maintain records for all admission forms and documents
• Ensure seamless execution of all Leave Certification Requests i.e. Verification of LC request forms, Request Generation, Intra department liaisoning, etc.
• Ensuring that each LC is personally attended to and tried in the best possible manner to retain. ZERO LC should be the focus(except transfers)
• Be an active participant in School events like; VIVA, Coffee Meet, etc.

Secondary Responsibilities :

People Management and Up-skilling :
• Be an effective planner and organize the day to ensure all opportunities are maximized.
• Effectively manage the RE cell team; coach, inspire and provide actionable and constructive feedback, provide on-the-job training to improve team performance.
• Train the RE cell team on the new USPs being introduced in the organization.
• Motivate and inspire the teams to perform better.

Business Acumen Enhancement :
• Be updated on past sales trends and records and consistently upgrade one’s understanding.
• Keep aware of the latest news in the education industry and make use of wherever found necessary for team knowledge enhancement.
• Have a detailed understanding of school manual wrt to staff, children, etc.
• Participate in training workshops on Sales and Marketing and keep updated on the latest trends.

Expected Competencies :
• Strong people manager
• Strong conviction skills
• Ability to manage multiple tasks / processes.
• Ability to prioritize workload; work effectively under pressure and stringent deadlines
• Ability to present, discuss and respond to parent inquiries
• Strong understanding of business concepts and dynamics of the organization
• Exceptional time management skills and strong attention to detail
• Strong parent-oriented approach, articulate and friendly personality
• Strong Communication Skills and Telephone Etiquette
• Demonstrated track record of initiative, creativity, and motivation
• Highly flexible, resilient, and zest to work in ambiguous work environments Read more