Verified Job
Event Management
Recreation Programs and Community Events Assistant (Contract)- job post Town of Shelburne
Event Management
#796559
Remote / WFH
Town of Shelburne
Job Description
Full job description
POSITION SUMMARY
Reporting to the Recreation Program Development & Special Events Coordinator, the Recreation Programs and Community Events Assistant provides administrative and operational support for recreation programs, community events, cultural initiatives, and volunteer activities. The position assists with the coordination and delivery of municipal events and programs by preparing documentation, maintaining records, supporting volunteers, coordinating event logistics, and providing on-site event assistance. The role contributes to the delivery of effective recreation services by providing customer service and administrative support.
DUTIES AND RESPONSIBILITIES
· Provide administrative and operational support for recreation programs, community events, cultural and departmental initiatives.
· Assist with the setup, operation, and teardown of community events, including concerts, outdoor movies, Canada Day celebrations, the Santa Claus Parade, and other municipal events.
· Assist with event logistics, including vendor and performer check-in, preparation of event materials, maintenance of event supplies and equipment, and on-site event support under the direction of the Coordinator.
· Prepare and maintain event checklists, contact lists, schedules, forms, and other documentation required for the successful delivery of programs and events.
· Assist with volunteer scheduling, communications, sign-in procedures, and on-site coordination during events.
· Maintain files, records, spreadsheets, correspondence, and departmental documentation related to recreation programs, community events, and volunteer activities.
· Collect, organize, and track insurance certificates, WSIB clearance certificates, permits, and other documentation required from vendors, contractors, exhibitors, and event participants.
· Assist with sponsorship administration by maintaining sponsorship records and ensuring sponsor recognition commitments are fulfilled as directed.
· Assist with the preparation of promotional materials for recreation programs, community events, and departmental initiatives, including event signage, handouts, display materials, and other communications.
· Assist with digital content creation, including capturing and editing photos and video, preparing social media content, and supporting online communications.
POSITION SUMMARY
Reporting to the Recreation Program Development & Special Events Coordinator, the Recreation Programs and Community Events Assistant provides administrative and operational support for recreation programs, community events, cultural initiatives, and volunteer activities. The position assists with the coordination and delivery of municipal events and programs by preparing documentation, maintaining records, supporting volunteers, coordinating event logistics, and providing on-site event assistance. The role contributes to the delivery of effective recreation services by providing customer service and administrative support.
DUTIES AND RESPONSIBILITIES
· Provide administrative and operational support for recreation programs, community events, cultural and departmental initiatives.
· Assist with the setup, operation, and teardown of community events, including concerts, outdoor movies, Canada Day celebrations, the Santa Claus Parade, and other municipal events.
· Assist with event logistics, including vendor and performer check-in, preparation of event materials, maintenance of event supplies and equipment, and on-site event support under the direction of the Coordinator.
· Prepare and maintain event checklists, contact lists, schedules, forms, and other documentation required for the successful delivery of programs and events.
· Assist with volunteer scheduling, communications, sign-in procedures, and on-site coordination during events.
· Maintain files, records, spreadsheets, correspondence, and departmental documentation related to recreation programs, community events, and volunteer activities.
· Collect, organize, and track insurance certificates, WSIB clearance certificates, permits, and other documentation required from vendors, contractors, exhibitors, and event participants.
· Assist with sponsorship administration by maintaining sponsorship records and ensuring sponsor recognition commitments are fulfilled as directed.
· Assist with the preparation of promotional materials for recreation programs, community events, and departmental initiatives, including event signage, handouts, display materials, and other communications.
· Assist with digital content creation, including capturing and editing photos and video, preparing social media content, and supporting online communications.
