Verified Job
Event Management
Project Support Coordinator- job post Pro-X Event
Event Management
#796505
Remote / WFH
Pro-X Event
Job Description
Full job description
Project Support Coordinator
As an exciting and fast-growing leader within the international corporate event and tradeshow exhibit industry, Pro-X Event is looking to expand our team with a highly organized and proactive Project Support Coordinator.
The Project Support Coordinator plays a key role in keeping projects organized, on track, and moving forward. Working closely with Project Managers and cross-functional teams, this position provides hands-on project coordination and operational support throughout the project lifecycle.
While a significant portion of the role will involve supporting one or two primary Project Managers, responsibilities will also extend across multiple departments as business needs evolve. This is an ideal opportunity for someone who enjoys juggling priorities, solving problems, building relationships, and keeping countless moving pieces organized.
This is not a traditional administrative role. Success in this position requires initiative, critical thinking, strong communication skills, and the ability to anticipate needs before they arise.
Location
Mississauga, Ontario (In-Office)
Responsibilities
Act as the operational right-hand to Project Managers, coordinating the countless moving pieces behind each project to ensure work is organized, communicated, and executed successfully.
Source products, materials, and services, obtain pricing and quotations, coordinate purchasing activities, and build strong relationships with vendors and suppliers.
Build and maintain strong relationships with vendors, suppliers, and external partners.
Prepare and maintain project trackers, spreadsheets, documentation, and accurate client, vendor, and project information within company systems.
Prepare and communicate with AI software systems to continue moving projects forward.
Communicate professionally with clients, suppliers, and internal teams via phone and email.
Monitor project progress, track outstanding action items, and proactively follow up to ensure deadlines are met.
Prepare project-related paperwork, reports, purchase orders, and supporting documentation.
Communicate and collaborate across departments to ensure projects progress efficiently.
Follow projects from initiation through completion, ensuring details are organized and nothing falls through the cracks.
Identify issues, discrepancies, or potential delays and work collaboratively with the team to resolve them.
Support special projects and operational initiatives across the business, including supplier sourcing, RFP (Request for Proposal) preparation, event logistics, on-site event support, and other project coordination activities as required.
Identify opportunities to improve processes, increase efficiency, and support continuous improvement initiatives.
Qualifications
1+ years of experience in project coordination, operations, administration, or a similar support role.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills with a professional and customer-focused approach.
Confident communicating with clients, vendors, suppliers, and internal stakeholders.
Project Support Coordinator
As an exciting and fast-growing leader within the international corporate event and tradeshow exhibit industry, Pro-X Event is looking to expand our team with a highly organized and proactive Project Support Coordinator.
The Project Support Coordinator plays a key role in keeping projects organized, on track, and moving forward. Working closely with Project Managers and cross-functional teams, this position provides hands-on project coordination and operational support throughout the project lifecycle.
While a significant portion of the role will involve supporting one or two primary Project Managers, responsibilities will also extend across multiple departments as business needs evolve. This is an ideal opportunity for someone who enjoys juggling priorities, solving problems, building relationships, and keeping countless moving pieces organized.
This is not a traditional administrative role. Success in this position requires initiative, critical thinking, strong communication skills, and the ability to anticipate needs before they arise.
Location
Mississauga, Ontario (In-Office)
Responsibilities
Act as the operational right-hand to Project Managers, coordinating the countless moving pieces behind each project to ensure work is organized, communicated, and executed successfully.
Source products, materials, and services, obtain pricing and quotations, coordinate purchasing activities, and build strong relationships with vendors and suppliers.
Build and maintain strong relationships with vendors, suppliers, and external partners.
Prepare and maintain project trackers, spreadsheets, documentation, and accurate client, vendor, and project information within company systems.
Prepare and communicate with AI software systems to continue moving projects forward.
Communicate professionally with clients, suppliers, and internal teams via phone and email.
Monitor project progress, track outstanding action items, and proactively follow up to ensure deadlines are met.
Prepare project-related paperwork, reports, purchase orders, and supporting documentation.
Communicate and collaborate across departments to ensure projects progress efficiently.
Follow projects from initiation through completion, ensuring details are organized and nothing falls through the cracks.
Identify issues, discrepancies, or potential delays and work collaboratively with the team to resolve them.
Support special projects and operational initiatives across the business, including supplier sourcing, RFP (Request for Proposal) preparation, event logistics, on-site event support, and other project coordination activities as required.
Identify opportunities to improve processes, increase efficiency, and support continuous improvement initiatives.
Qualifications
1+ years of experience in project coordination, operations, administration, or a similar support role.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills with a professional and customer-focused approach.
Confident communicating with clients, vendors, suppliers, and internal stakeholders.
