Verified Job
Event Management
Project Coordinator - Exhibits & Events- job post Müller Expo Services International
Event Management
#796501
Remote / WFH
Müller Expo Services International
Job Description
Full job description
Project Coordinator – Exhibits & EventsDo you colour-code your calendar for fun?
Plan it. Coordinate it. Deliver it. Then do it all again for the next exciting project.
If you're the person everyone relies on to keep things organized, solve problems before they become emergencies, and somehow know where every file is (even when everyone else swears it disappeared), we should talk.
We're looking for a proactive, detail-oriented Project Coordinator to join our team. You'll be the driving force behind the scenes, working closely with clients, Account Managers, the Operations Manager, designers, vendors, and our production team to ensure every custom exhibit is delivered on time, on budget, and ready to impress.
One day you're coordinating an exhibit headed to Vancouver, the next you're helping prepare one for Las Vegas or Chicago. If you love variety, collaboration, and the satisfaction of checking the last box on a to-do list, you'll fit right in.
If you thrive in a fast-paced environment where priorities can shift, deadlines matter, and no two days are ever the same, you'll love what we do.
What You'll Be Doing
Develop and maintain project schedules from kickoff to completion.
Coordinate with clients, graphic designers, suppliers, vendors, and internal teams to keep projects moving smoothly.
Review CAD drawings, templates, and project documentation to ensure accuracy before production begins.
Track project progress and keep everyone informed of key milestones and deadlines (before they ask!).
Manage document control, including revisions, approvals, and project files—because Final_v12_ReallyFinal.pdfshouldn't be a guessing game.
Monitor timelines, budgets, and resource allocation to help projects stay on track.
Schedule and facilitate project meetings, prepare agendas, and follow up on action items.
Work closely with the Operations Manager, Account Managers, and production team to ensure seamless execution.
Assist with shipping logistics, event schedules, and exhibit installation planning.
Help identify potential issues early and work with the team to find practical solutions.
Ensure company standards and project requirements are met throughout every stage of production.
What We're Looking For
Project Coordinator – Exhibits & EventsDo you colour-code your calendar for fun?
Plan it. Coordinate it. Deliver it. Then do it all again for the next exciting project.
If you're the person everyone relies on to keep things organized, solve problems before they become emergencies, and somehow know where every file is (even when everyone else swears it disappeared), we should talk.
We're looking for a proactive, detail-oriented Project Coordinator to join our team. You'll be the driving force behind the scenes, working closely with clients, Account Managers, the Operations Manager, designers, vendors, and our production team to ensure every custom exhibit is delivered on time, on budget, and ready to impress.
One day you're coordinating an exhibit headed to Vancouver, the next you're helping prepare one for Las Vegas or Chicago. If you love variety, collaboration, and the satisfaction of checking the last box on a to-do list, you'll fit right in.
If you thrive in a fast-paced environment where priorities can shift, deadlines matter, and no two days are ever the same, you'll love what we do.
What You'll Be Doing
Develop and maintain project schedules from kickoff to completion.
Coordinate with clients, graphic designers, suppliers, vendors, and internal teams to keep projects moving smoothly.
Review CAD drawings, templates, and project documentation to ensure accuracy before production begins.
Track project progress and keep everyone informed of key milestones and deadlines (before they ask!).
Manage document control, including revisions, approvals, and project files—because Final_v12_ReallyFinal.pdfshouldn't be a guessing game.
Monitor timelines, budgets, and resource allocation to help projects stay on track.
Schedule and facilitate project meetings, prepare agendas, and follow up on action items.
Work closely with the Operations Manager, Account Managers, and production team to ensure seamless execution.
Assist with shipping logistics, event schedules, and exhibit installation planning.
Help identify potential issues early and work with the team to find practical solutions.
Ensure company standards and project requirements are met throughout every stage of production.
What We're Looking For
