Office Manager

Job description
Were looking for an Office Manager for our friendly office in Cambridge.
As Office Manager youll be responsible for managing arrangements to maintain a safe healthy efficient and pleasant work environment ensuring high levels of organisational effectiveness and good communication. You will also help to build community in the office through a range of local events and initiatives.
You will present an excellent impression of the companys friendliness professional service and high standards. Being passionate for providing extraordinary service you will be able to work positively in a fast-paced environment.

In addition to supporting the Cambridge office ad hoc remote support maybe required for our other offices in the region

Heres what youll do:

Day to day management of safety - Youll implement effective measures to control Safety Health and Environmental risks in the office on a day-to-day basis under the supervision of our Safety team. Full training and support will be provided.
Visitor Management - Reviewing visitor meeting bookings and ensuring the requested facilities are arranged visitors are logged in our systems and that a welcome is provided for all visitors as soon as they step into the offices.
Office Management - Youll work with our regional teams in maintaining the office to give a great working environment for our employees. This may include elements on telephony as part of our call handling team and mail processing.
Communications Events - Supported by your line manager and our regional communications team youll help your teams locally to understand operational and systems initiatives and changes communicating via noticeboards newsletters and emails posters and face to face conversations. Youll also work with the local team to ensure that local events are put on for major corporate events e.g. Mental Health Awareness Week Town Halls International Womens Day and to enable socializing or networking amongst the local team.
Systems - Well provide you with knowledge to be a go-to contact for our business systems for office booking purchasing and travel and to help solve users problems. Youll also maintain records within your area of responsibility in compliance with AECOM processes procedures and plans and support the presentation of these Office Records at the annual IMS audit.
Inductions / Departures - As a key member of the Office Team youll welcome new starters and ensure their integration into the office.

Qualifications :

Heres what were looking for:
• Able to work without direct supervision and to managing changing priorities as they arise.
• Strong verbal and written communication skills and good organisational skills.
• Proficient in use of Microsoft Word Excel Outlook and online tools.
• Good customer service ethic and attentive to detail.

Training and qualifications (training to be provided if required)
• IOSH Working Safely qualification or equivalent
• First Aid at Work qualification or equivalent
• Level 1 food hygiene and safety qualification or equivalent
• AECOM Fire Marshal training
• AECOM lone worker training
• AECOM Manual Handling Training

Additional Information :

Start Date: We are looking to fill this position as soon as possible so candidates who are available to start immediately or on short notice are encouraged to apply.

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and well-being programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition who meet the minimum/essential criteria for the role. Please let us know using this email address if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time Read more