Office and Property Administrator- job post ZML Holdings Group Corporation

Full job description
Job description

ZML Holdings Group Corporation is a real estate investment and management company with the head office in downtown Vancouver.

We are currently recruiting an Office and Property Administrator. The position reports to the Office Manager and the Property Manager.

The position will be providing outstanding administrative services and will fully support to the Property Management team, ensuring accurate administration of our commercial portfolio.

If you are organized, detail-oriented, and a superb multi-tasker, we want to hear from you!

Duties & Responsibilities

Drafting correspondence, contracts, forms, memos, Lease Agreements, Lease Extension and Amendment, and other documents when required, on tight deadlines and efficiently;
Assisting with gathering quotes and other information for maintenance and capital projects;
Process invoices, preparing contract information and project information for budgeting;
Communicate with tenants, owners, and contractors/vendors;
Maintain high accuracy on documents translation (between English and Chinese) and record keeping;
Draft and update policies, procedures and other documents;
General administrative duties;
Guest reception and recording;
Maintain office aquarium;
Provide administrative support to all departments;
Make business travel arrangements and bookings;
Place and expedite orders of supplies and tracking assets and supplies inventory;
Office equipment and environment maintenance;
Processing and distributing mails and incoming packages or deliveries；
Arranges meetings by scheduling appropriate meeting times, booking boardroom;
Discover errors and timely solve problem and report mistake;
Ensure security, integrity and confidentiality of company‘s information, handle sensitive information in a confidential manner;