Verified Job
Clerical - Administrative
Office Administrator/Real Estate Closing Coordinator
Clerical - Administrative
#724669
Remote / WFH
Real Estate Network Group
Job Description
We are a leading real estate company based in Clackamas, Oregon, dedicated to providing outstanding service to our clients. We’re looking for a highly organized, proactive, and detail-oriented Office Manager/Closing Coordinator to oversee the daily operations of our office and assist with real estate transaction closings. The ideal candidate is a resourceful, personable, and engaging professional with excellent communication skills, capable of supporting our real estate brokers while ensuring smooth office functionality.
Schedule: Monday-Thursday 9:00 AM-3:00 PM and Friday 9:00 AM-12:00 PM (Hours are subject to change)
Compensation: Depends on experience
Office Manager Duties:
Oversee daily office operations, including ordering and maintaining office supplies and equipment.
Keep the office clean and tidy.
Serve as the first point of contact for agents and any visitors to the office.
Support our brokers by assisting them with printing, scanning, and other tasks as needed.
Plan and assist with internal events, meetings, celebrations, and community events.
Schedule and coordinate weekly continuing education classes for brokers.
Manage the main office phone line and email inbox, directing inquiries to the appropriate party.
Onboard new brokers, including preparing welcome materials and system access.
Maintain accurate agent personnel files and ensure compliance with company and regulatory policies.
Create and manage content for the office Facebook account, including posting updates, events, and relevant information.
Other duties as assigned.
Closing Coordinator Duties:
Maintain accurate and complete transaction files in the brokerage’s transaction management system.
Serve as the point of contact for the “closings” email inbox.
Accounting support, including agent billing and commission processing.
Report and track financials.
Work with brokers to ensure all required documents are submitted for compliance.
Other duties as assigned.
Minimum Qualifications:
Excellent verbal and written communication skills
Detail-oriented with strong problem-solving skills
Excellent organizational skills
Ability to multitask
Microsoft Office Suite, including Outlook, Word, and Excel
Experience with Canva
Proficiency with office equipment
Preferred Qualifications:
Knowledge of or experience in the real estate industry
Administrative or clerical experience
Social media experience
Think you're right for the job? Please submit a resume detailing your interest in the role and highlighting your relevant experience. We look forward to learning more about you!
Job Type: Part-time
Work Location: In person
Schedule: Monday-Thursday 9:00 AM-3:00 PM and Friday 9:00 AM-12:00 PM (Hours are subject to change)
Compensation: Depends on experience
Office Manager Duties:
Oversee daily office operations, including ordering and maintaining office supplies and equipment.
Keep the office clean and tidy.
Serve as the first point of contact for agents and any visitors to the office.
Support our brokers by assisting them with printing, scanning, and other tasks as needed.
Plan and assist with internal events, meetings, celebrations, and community events.
Schedule and coordinate weekly continuing education classes for brokers.
Manage the main office phone line and email inbox, directing inquiries to the appropriate party.
Onboard new brokers, including preparing welcome materials and system access.
Maintain accurate agent personnel files and ensure compliance with company and regulatory policies.
Create and manage content for the office Facebook account, including posting updates, events, and relevant information.
Other duties as assigned.
Closing Coordinator Duties:
Maintain accurate and complete transaction files in the brokerage’s transaction management system.
Serve as the point of contact for the “closings” email inbox.
Accounting support, including agent billing and commission processing.
Report and track financials.
Work with brokers to ensure all required documents are submitted for compliance.
Other duties as assigned.
Minimum Qualifications:
Excellent verbal and written communication skills
Detail-oriented with strong problem-solving skills
Excellent organizational skills
Ability to multitask
Microsoft Office Suite, including Outlook, Word, and Excel
Experience with Canva
Proficiency with office equipment
Preferred Qualifications:
Knowledge of or experience in the real estate industry
Administrative or clerical experience
Social media experience
Think you're right for the job? Please submit a resume detailing your interest in the role and highlighting your relevant experience. We look forward to learning more about you!
Job Type: Part-time
Work Location: In person
