Office Administrator

Location
Calgary, AB T2E 7C3
 
Benefits
Pulled from the full job description
Paid vacation
 
Full job description
Location: Calgary, AB (On-site with some flexibility)
Schedule: Monday–Friday, 7:30 AM – 3:30 PM (slightly adjustable for the right candidate)
Compensation: $25/hour + company paid benefits
Start Date: As soon as possible


About Landscapers By Nature (LBN)

Landscapers By Nature is Calgary’s leading landscape maintenance and snow removal company, serving top-tier multi-family communities. What sets us apart isn’t just the quality of our work — it’s the quality of our people. We’re proud of our culture: fun, hardworking, fast-growing, and committed to continuous improvement. You’ve never worked for a trades business quite like this.


The Opportunity

We’re looking for a full-time Office Administrator to support our growing team. This is a fast-paced, highly collaborative role where you’ll support everything from office systems, everything people related including recruiting to onboarding and client setup. You’ll report to our People Culture Manager and work closely with leadership across the business.


This is your chance to take ownership of all things admin, with support from a team that values initiative and personal growth.


This role is best suited for someone who is proactive, eager to learn, and comfortable working independently under the guidance of a remote manager.


Does This Sound Like You?

You love spreadsheets and pick up new software systems quickly
Your friends joke that you're "the organized one" or "Type A" personality
You are a proactive problem solver
You have very strong attention to detail, you read things carefully and triple check your work
Typos and formatting errors make your eye twitch
You’ve worked in an administrative, office, or assistant role
You have (or are curious about) COR safety and HR compliance education and background
You want to contribute to a kind, hardworking team
You're motivated by a fast-paced, ever-improving environment
You’re happy to help wherever needed, no task too small
You’re ready to own this role with strong support from leadership

Key Responsibilities

Administration Office Support

Keep office and digital files organized (Google Drive, paper systems, etc.)
Handle incoming mail, phone calls, and internal communications
Assist with preparing and reporting on KPIs (daily, weekly, monthly)
Maintain spreadsheets and data for payroll, contracts, off-site/on-site time, and more
Update internal systems such as myHSA and LMN
Customer Onboarding Sales Support

Assist with setting up new clients in LMN and HubSpot
Create and manage deals in HubSpot as assigned
Set up seasonal maintenance jobs
Support sales and account management as needed
Recruiting Onboarding

Screen resumes and conduct phone interviews
Schedule in-person interviews and hiring events
Prepare onboarding packages and assist with employee setup
Enroll new hires in training and internal systems
Safety Social Committees

Act as employer rep on the Health Safety Committee
Complete site safety checks, document filing, and COR implementation/ongoing management
Take ownership of the Social Committee—plan and execute events quarterly
Other Tasks

Run our company Instagram: share photos, stories, and marketing content
Provide basic tech support to staff (email, tablets, software setup) "Did you try restarting it?"
Help out wherever needed with errands, projects, and process improvements

What You Bring

1–3 years of administrative experience
Experience in trades, field service, or construction environment is a plus
Applicants with COR Safety experience/education will be given preference
Comfortable working in a field environment (not just behind a desk)
Strong organizational, attention to detail and time management skills
Excellent communication in English
Proficient in Google Workspace (Docs, Sheets, Drive)
Confident with spreadsheets (formulas, data tracking)
A reliable vehicle for errands and banking
Positive attitude and team-oriented mindset
Bonus: Please tell us your favourite summer activity in your application — this shows us you actually read the posting (and tells us a bit about you)!

Compensation Benefits

$25/hour, full-time
2 weeks paid vacation
Company paid health wellness benefits after 3 months
Fuel reimbursement for company errands
Company laptop + phone allowance
Paid training and development opportunities
Supportive, fun team environment with great internal culture

Schedule

Monday to Friday, 7:30 AM – 3:30 PM.
Some work-from-home flexibility may be available after onboarding, depending on role responsibilities and performance.


How to Apply

Apply through this job listing with your resume and a brief cover letter. We’re excited to meet you and grow our team with someone who’s just as passionate about people, systems, and improvement as we are.


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