Office Administrative Assistant

Location
3751 Napier Street, Burnaby, BC V5C 3E4
 
Benefits
Pulled from the full job description
Employee assistance program
Vision care
Dental care
Extended health care
Paid vacation
RRSP
 
Full job description
Are you self-motivated? Does being in a supportive role and being challenged excite you? Start your rewarding career in our office with one of the Lawn and Landscape Magazines Best Places to Work 2025!


As an industry leader, we are looking for someone who strives for excellence and thrives in a hard working, fast-paced work environment.


We are looking for someone who wants to start or grow their career in the world of administration!


JOB SUMMARY


The Office Administration team provide support to the operational side of the business and are responsible for many of the company's behind the scenes tasks such as payroll, contracts, quotes, assessments, accounting, data entry, reception, scheduling and more! This position's function is to provide support to the Office Administration team by handling various duties and responsibilities as listed below.


DUTIES RESPONSIBILITIES

You can expect the following:

Data entry and accounting (with professional accounting support)
e. accounts payable, accounts receivable, invoicing and bank reconciliation
Data entry and maintenance of various reports in Excel such as labour, vehicle, and invoicing
Involvement in creating contract renewals and correspondence
Reception and telephone management (land lines and mobile devices)
Maintenance of filing documents both on our network and in hard copy form
Maintenance of our customer contact list, site list, and employee information
Involvement in generating the daily/weekly field staff schedule
General office duties including cleanliness of our lunchroom and all common office areas, ordering of supplies both online and at shopping markets, weekly mail distribution, etc.
Miscellaneous, other tasks as assigned

EDUCATION

Post-secondary education is an asset

EXPERIENCE

Previous administrative experience including use of office applications such as Word, Excel and Outlook is necessary.
Experience with Sage accounting software is an asset

QUALIFICATIONS

Punctual, trustworthy, and reliable
Excellent interpersonal, written, and verbal English communication skills
Strong business correspondence writing skills
Ability to work well under pressure
Ability to multitask and work in a fast-paced environment, and deliver timely results
Flexible and adaptable to change
Perseverance in the face of challenges or roadblocks
High level of Emotional Intelligence
Positive and professional team attitude
Ability to maintain confidentiality
Strong attention to detail and time management/organizational skills
Leadership and customer service experience an asset
Strong proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook)

WORKING CONDITIONS

In-Office Based position at our Head Office- 3751 Napier Street, Burnaby
Work Hours: This position is a full-time position. Our business hours are Monday-Friday 8:00am to 5:00pm (occasional overtime)

COMPENSATION AND PERKS

Competitive wages (depends on experience)
4% Paid Vacation
All-Inclusive Staff Social Events
SWAG/Prize Giveaways
Education sponsorship
Free In-House Seminar Program
Benefits and Extended Health Care
Extended health care
Dental care
Vision care
Travel insurance
And more!
Registered Retirement Savings Plan (RRSP)
Employee Assistance Program
Counselling services
Online resources
Perks and discounts
Living Wage Certified Company

OUR STORY

Since August 1, 1979 Para Space has been an award-winning leader in the Canadian landscape industry. We have been built on care for those we work for and those who work here. Our company has always provided progressive landscape maintenance programs, along with contemporary designs, installations, and ecologically conscious plant health care. We have been able to grow our operation through hard work, efficiency, innovation, and by enhancing the wellbeing of our employees.


OUR MISSION

Enhancing the environment with reliable, high quality landscape services.
Cultivating lasting relationships with our clients and team.
Leading our industry with integrity and innovation.

OUR VISION

Being recognized as the best and getting there with the best.

This is an entry level position with opportunity to grow and advance over time on a great team! To apply, please submit your resume and cover letter outlining your skills, experience and why you think you would be a good fit.


Para Space is proud to be an equal opportunity employer, we are committed to creating an inclusive workplace for all our employees! Candidates: Please note we thank all applicants for their interest; however, only short-listed candidates will be contacted.

  Read more