MIS Executive

Property and Asset Management

What This Job Involves

You will be performing the roles of client finance, accounting, administration and MIS activities, at the site and will be responsible for the financial, accounting, administration, MIS services scopes and responsibilities defined in the Property Management Services agreement with client. Your key deliverables will be to:
• Preparation of MIS Reports: HOTO Trackers HOTO Documentation and getting it approved from Site Lead.
• Preparing Daily Manpower Deployment Report, for both Transition and Operations.
• Handling Attendance related aspects, such as maintaining daily attendance records, verifying attendances addressing discrepancies if any, getting timely attendance approvals from client, Biometric Machine, etc.
• Co-ordinating with manpower supplier vendors and lining-up candidates for interviews.
• Handling / Arranging site entry related passes / procedures for both internal / external personnel and looking into New Joiner Procedures at site.
• Maintaining records / requirements of site related PPEs / Uniforms / Tools / Stationery.
• Preparing Cost Sheets and other related financial reports and timely review with Compliance and Liaisoning Manager.
• Receive invoices from vendor and update in invoice tracker.
• Prepare invoice stamp, review correctness of invoices, and obtain approval from property manager before sending to back-office team for booking in accounting software.
• Receive invoices from vendor, validate the invoices, update in invoice tracker send it to finance team.
• Follow up with finance team ensure that all vendor payments should be done on time.
• Negotiating and administration of purchasing, manpower AMC contracts.
• Addressing invoices / payment related concerns/queries through daily checking of mails for priority requests.
• Coordination with vendors / client and maintaining good relationships with them.
• Ensure vendor statutory compliances
• Maintaining database of vendors / suppliers category wise
• Assist in VMS process with client’s team and ensuring link and QR code is generated timely for access
• Ensure, proper wage registers, HR compliance is followed by service partners before submission of cost sheet, monthly abstract sheet preparation, leave tracker of JLL employees, DA revision etc.
• Verification of monthly regular compliance of Service partners deployed MEP and HK staff at site.

Sound like you? Here is what we’re looking for:

Being Analytical and Meticulous

You must pay attention to detail and have excellent accounting and financial management knowledge and skills. Possess the ability to collate information into the system and maintain it in the record books.

Qualifications
• You will have a Degree / Diploma with relevant educational background in Accounting Finance/ Commerce with min 2-3 years of work experience.
• Good knowledge of computer applications (Tally) GAAP would be desirable.
• Knowledge of Budgeting Cost Control procedures, Preparation of Financial summaries, Cash Flows Statements, Account Reconciliation etc would be an added advantage.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

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