Lease Administration Manager

Sydney Location - Hybrid Working Arrangements
Grow with Us: Chart your path
Balance Built In: Work your way

We are Woolworths Group

We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose – ‘to create better experiences together for a better tomorrow.’ It’s that Purpose that fuels our ambition to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week.

If you’re excited to turn today’s blue sky thinking into a better tomorrow for future generations, you’ll find yourself supported and enriched in a dynamic, inclusive and empowering workplace that reflects the diverse communities we serve. With a culture of genuine care, a flexible approach to work and opportunities across the group to grow your career and make a meaningful impact, the possibilities for what we can achieve together are endless.

Welcome to the Property Team

Woolworths Property is accountable for all property undertakings of the Woolworths Group and provides comprehensive, proactive property solutions to support the existing retail businesses and their future growth.

The Asset Management function is part of the Woolworths Property team and is responsible for the management, leasing, lease administration and disposal of the property assets owned or controlled by Woolworths.

The Opportunity

The purpose of this role is to provide professional and proactive management of Woolworths Property lease agreements and other relevant documents associated with our Development Projects, Shopping Centres and General Properties.

Reporting to the National Asset Manager, this role will also provide support to the National Project Leasing Manager and Asset Manager. It will also foster close working relationships with Asset Management, Property Development, Corporate Legal and other support areas of the business.

What you’ll do

Standardised Documentation Compliance: Develop, maintain, and ensure legal compliance of all standardised leasing documents, engaging external legal firms as needed.
End-to-End Lease Deal Execution: Manage the entire lifecycle of lease documentation, from drafting offers and disclosure statements to issuing instructions, reviewing legal drafts, negotiating terms, and ensuring full execution and payment of recoverable costs.
Post-Execution Document Management: Oversee the collection, review, distribution, and proper filing of all executed lease documentation, including tracking lease registrations for audit compliance.
Lease Event Management: Evaluate and process lease renewals, assignments, and surrenders, including reviewing recommendations, drafting proposals, and managing associated documentation.
Comprehensive Leasing Reporting: Prepare and maintain various leasing reports, including status updates for new developments, vacancy reports for existing assets, and lease renewal tracking.
Continuous Process Improvement: Regularly review and enhance lease administration systems and processes for the entire corporate property portfolio.
What you’ll bring

A minimum of 5 years experience in Lease Administration for a major landlord or retailer, or as a paralegal within a legal firm with a passion for the retail property industry.
A property related or legal tertiary qualification would be seen as beneficial.
Excels at time management, planning, problem-solving, and managing multiple projects with keen attention to detail.
Possesses excellent communication, influencing, negotiating, and relationship-building abilities.
Demonstrates a solid understanding of business principles and a commitment to hard work.
Capable of working effectively both autonomously and as part of a team.
What you’ll experience

Hybrid Flexibility: Blend in-office engagement with work-from-home opportunities for a balanced work week.
A global business with endless career possibilities around every corner and across every discipline – with valuable exposure to a vast and exciting business network.
Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose-driven work.
12 weeks paid parental leave for primary caregivers plus paid superannuation for up to 12 months while the Team Member is on parental leave - eligible from the first day of employment
Everyone belongs at Woolworths Group

As one of the largest employers in Australia and New Zealand, we aim to create a truly inclusive workplace where everyone feels that they belong, can be their best selves, and reach their full potential.

Diversity, equity, inclusion, and belonging are key to realising our purpose of better together for a better tomorrow. We recognise the value our team’s diversity brings to our business, customers, and communities and that teams with diverse experiences and backgrounds enrich our group and are better able to innovate and solve problems.

Woolworths Group is an inclusive, team-first company and we value all skills and experiences. If you meet some, but not all of the requirements, we encourage you to submit your application.

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