(HW215) | Company Secretarial Assistant

Management Level

H

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ’s vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Business Function

For many years Prism Cosec, part of the Equiniti Group, has been providing corporate governance best-practice and company secretarial services to quoted and unquoted companies seeking to operate UK governance standards. Our team of Chartered Secretaries and qualified solicitors has strong in-house experience at senior levels in FTSE listed companies, allowing us to provide a comprehensive set of company secretarial services and help our broad range of clients fulfil their legal and regulatory obligations.

Role Summary

To support the delivery of a first-class service to Prism clients through the provision of company secretarial administrative support and best practice. Working to support client delivery teams, it will broadly include the maintenance of statutory records of client companies, the preparation and filing of statutory forms at Companies House, and other administrative tasks required to ensure clients meet their statutory and regulatory compliance obligations.

Key Accountabilities

Core Company Secretarial Responsibilities:

The provision of high-quality company secretarial support to Prism in relation to work undertaken on behalf of clients including, but not limited to, any of the following:

- Supporting the Compliance function to maintain statutory records for client companies using Diligent Entities and other company secretarial software packages;
- Preparing, maintaining and updating compliance diaries to ensure that statutory and regulatory filing deadlines are communicated and met;
- Preparing statutory forms and any other supporting documents, for approval and/or signature;
- Filing statutory forms at Companies House (including the annual Confirmation Statement);
- Maintaining the Registered Office mailbox and forwarding communications to clients as appropriate;
- Maintaining joint mailboxes to ensure proper delegation to team members, filing of routine emails and escalation as required;
- Preparing draft correspondence to clients on various matters;
- Preparing dormant accounts for client companies;
- Preparing the incorporation documents of new companies;
- Supporting the Client Delivery Teams to ensure all compliance work is completed to a high standard and assisting the teams with additional client work where required.

Person Specification: Skills, Capabilities and Attributes

The successful candidate will demonstrate the following:

Academic Professional Qualifications

- Graduate/Post Graduate

Expertise

- Previous experience within a company secretarial department would be desirable but not essential

Competencies

- High level of attention to detail and accuracy
- A well-organised approach to work, with the ability to prioritise work and to work well under pressure
- Interpersonal skills and the ability to work well with colleagues and clients at all levels and as part of a team
- Able to demonstrate a proactive and flexible approach to workload
- Clear verbal and written communication skills
- Integrity and discretion when handling confidential information
- The capability to work with numerical information, plus analytical and problem-solving skills
- Willingness and commitment to learning new skills and tasks

IT Knowhow

- Knowledge and experience using Diligent Entities or another company secretarial software would be desirable but not essential
- IT skills and knowledge throughout MS Office Suite and particularly Excel and PowerPoint

Benefits:

- Being a permanent member of the team at EQ you will be rewarded by our company benefits, these are just a few of what is on offer:
- 3 days of additional leaves on above statutory requirement along with 2 days of voluntary leaves to pursue the CSR initiatives
- Business related certification expense reimbursement
- Comprehensive Medical Assurance coverage for dependents Parents
- Cab transport for staff working in UK US shift
- Accidental Life cover 3 times of concerned CTC

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks. Read more