Verified Job
Recruiter / HR / Admin
Human Resource Executive (Mumbai Suburban)
Recruiter / HR / Admin
#742838
Remote / WFH
39 Solutions
Job Description
Role & responsibilities
Talent Acquisition
- Manage the complete recruitment lifecycle from sourcing to offer rollout.
- Coordinate interviews with hiring managers and ensure timely candidate communication.
- Conduct HR interviews, salary negotiations, reference checks, and offer discussions.
- Ensure smooth candidate experience throughout the hiring
- process.
2. Onboarding, Induction &
- Offboarding
- Execute end-to-end onboarding activities for recent employees.
- Conduct employee induction and orientation sessions.
- Create employee records in HRIS and maintain accurate employee data.
- Coordinate creation of official email IDs and system access.
- Complete joining documentation and maintain personnel files.
- Manage employee exit formalities, full & final settlement coordination, exit interviews, and asset recovery.
HR Operations
- Maintain and update employee records in the HRMS/HRIS.
- Handle attendance, leave management, confirmations, transfers, promotions, and employee documentation.
- Issue HR letters including appointment letters, confirmation letters, experience letters, increment letters, warning letters, and relieving letters.
- Ensure compliance with company HR policies and processes.
4. Payroll, Expenses &
- Compliance
- Coordinate monthly payroll inputs, including attendance, leave records, overtime (if applicable), and employee master data.
- Verify payroll data for accuracy before processing and ensure timely payroll closure.
- Handle employee payroll-related queries and salary clarifications.
- Process employee reimbursements, travel claims, and other business expense claims in accordance with company policies.
- Maintain records of employee expense claims and ensure timely reimbursement.
- Coordinate with the Finance team for submission and processing of employee reimbursement requests.
- Track and maintain vendor invoices, HR-related bills, and payments to ensure timely reimbursement and settlement by the company.
- Maintain proper documentation and records of invoices, reimbursements, and payroll-related transactions for audit purposes.
- Coordinate statutory compliance-related documentation (PF, ESIC, PT, LWF, Gratuity, etc.) wherever applicable.
- Ensure compliance with company payroll policies, statutory regulations, and internal controls.
5.
Performance Management
System (PMS)
- Coordinate the Performance Management cycle across the organization.
- Track goal setting, appraisal timelines, and performance reviews.
- Maintain PMS documentation and reports.
- Support managers during performance discussions and improvement plans.
6.
Employee
Engagement &
- Communication
- Plan and execute employee engagement activities, celebrations, rewards, and recognition programs.
- Draft and circulate internal HR communications, announcements, and policy updates.
- Organize employee surveys and engagement initiatives.
- Promote a positive workplace culture.
7.
Employee
Relations &
- Grievance Handling
- Build positive employee relations across departments.
- Address employee concerns and grievances professionally and confidentially.
- Support conflict resolution and disciplinary processes in line with company policies.
- Ensure fair and consistent implementation of HR policies.
Preferred candidate profile
- Bachelor's Degree in Human Resources, Business Administration, or a related field.
- MBA/PGDM in Human Resources preferred.
- 36 years of relevant experience in an HR Generalist or HR Executive role.
Talent Acquisition
- Manage the complete recruitment lifecycle from sourcing to offer rollout.
- Coordinate interviews with hiring managers and ensure timely candidate communication.
- Conduct HR interviews, salary negotiations, reference checks, and offer discussions.
- Ensure smooth candidate experience throughout the hiring
- process.
2. Onboarding, Induction &
- Offboarding
- Execute end-to-end onboarding activities for recent employees.
- Conduct employee induction and orientation sessions.
- Create employee records in HRIS and maintain accurate employee data.
- Coordinate creation of official email IDs and system access.
- Complete joining documentation and maintain personnel files.
- Manage employee exit formalities, full & final settlement coordination, exit interviews, and asset recovery.
HR Operations
- Maintain and update employee records in the HRMS/HRIS.
- Handle attendance, leave management, confirmations, transfers, promotions, and employee documentation.
- Issue HR letters including appointment letters, confirmation letters, experience letters, increment letters, warning letters, and relieving letters.
- Ensure compliance with company HR policies and processes.
4. Payroll, Expenses &
- Compliance
- Coordinate monthly payroll inputs, including attendance, leave records, overtime (if applicable), and employee master data.
- Verify payroll data for accuracy before processing and ensure timely payroll closure.
- Handle employee payroll-related queries and salary clarifications.
- Process employee reimbursements, travel claims, and other business expense claims in accordance with company policies.
- Maintain records of employee expense claims and ensure timely reimbursement.
- Coordinate with the Finance team for submission and processing of employee reimbursement requests.
- Track and maintain vendor invoices, HR-related bills, and payments to ensure timely reimbursement and settlement by the company.
- Maintain proper documentation and records of invoices, reimbursements, and payroll-related transactions for audit purposes.
- Coordinate statutory compliance-related documentation (PF, ESIC, PT, LWF, Gratuity, etc.) wherever applicable.
- Ensure compliance with company payroll policies, statutory regulations, and internal controls.
5.
Performance Management
System (PMS)
- Coordinate the Performance Management cycle across the organization.
- Track goal setting, appraisal timelines, and performance reviews.
- Maintain PMS documentation and reports.
- Support managers during performance discussions and improvement plans.
6.
Employee
Engagement &
- Communication
- Plan and execute employee engagement activities, celebrations, rewards, and recognition programs.
- Draft and circulate internal HR communications, announcements, and policy updates.
- Organize employee surveys and engagement initiatives.
- Promote a positive workplace culture.
7.
Employee
Relations &
- Grievance Handling
- Build positive employee relations across departments.
- Address employee concerns and grievances professionally and confidentially.
- Support conflict resolution and disciplinary processes in line with company policies.
- Ensure fair and consistent implementation of HR policies.
Preferred candidate profile
- Bachelor's Degree in Human Resources, Business Administration, or a related field.
- MBA/PGDM in Human Resources preferred.
- 36 years of relevant experience in an HR Generalist or HR Executive role.
