Verified Job
Event Management
Guest Services & Event Coordinator- job post Prestige Hotels and Resorts
Event Management
#796513
Remote / WFH
Prestige Hotels and Resorts
Job Description
Full job description
Prestige Beach House Kelowna is now recruiting for an exciting role that will play a key part in supporting the growth of the business, which in turn supports all departments.
The Guest Services & Event Coordinator supports the Management team with important administrative tasks and duties to ensure groups and events are well organized. This role is tasked with ensuring that documentation is accurate, contracts are executed, deposits are submitted on milestones, and payments and final details are collected in a timely manner. These duties will be completed for meetings & events and front office, including groups, tours, and teams in addition to the catering meetings and events bookings. The Guest Services & Event Coordinator is expected to work Guest Service Agents shifts as assigned.
Who are we?
We are more than a hotel chain. We are B.C.’s finest family-owned chain of resorts, hotels, and inns. Delivering superior guest experiences with a personal touch, hard work, and kindness is at the forefront of our company values.
Read our story at: https://www.prestigehotelsandresorts.com/our-story/
What is in it for you?
Be a part of a company that wants to make a difference in BC communities (https://www.prestigehotelsandresorts.com/joeannas-house/ & https://www.prestigehotelsandresorts.com/sustainability/)
Competitive hourly wage ($21 per hour) plus approximately $3,000 in annual commission
Dental benefits
Flexible scheduling
Restaurant and hotel discounts
Duties & Responsibilities:
Create groups and room blocks in Visual Matrix
Input and monitor guest room blocks and/or rooming lists
Monitor release dates
Assist with Banquet Event Order (BEO) preparations
Ensure final details, guest counts, and room set-ups are indicated on BEO
Send out monthly reports for upcoming events
Updating BEOs for all departments distributed via email
Prepare for BEO meetings and last-minute changes
Prepare meeting room signs and welcome signs
Prepare and manage invoicing and payment processing
Ensure charges are transferred to Master Folio as required
Prepare final invoices and postings
Follow up on Accounts Receivable as required
Prestige Beach House Kelowna is now recruiting for an exciting role that will play a key part in supporting the growth of the business, which in turn supports all departments.
The Guest Services & Event Coordinator supports the Management team with important administrative tasks and duties to ensure groups and events are well organized. This role is tasked with ensuring that documentation is accurate, contracts are executed, deposits are submitted on milestones, and payments and final details are collected in a timely manner. These duties will be completed for meetings & events and front office, including groups, tours, and teams in addition to the catering meetings and events bookings. The Guest Services & Event Coordinator is expected to work Guest Service Agents shifts as assigned.
Who are we?
We are more than a hotel chain. We are B.C.’s finest family-owned chain of resorts, hotels, and inns. Delivering superior guest experiences with a personal touch, hard work, and kindness is at the forefront of our company values.
Read our story at: https://www.prestigehotelsandresorts.com/our-story/
What is in it for you?
Be a part of a company that wants to make a difference in BC communities (https://www.prestigehotelsandresorts.com/joeannas-house/ & https://www.prestigehotelsandresorts.com/sustainability/)
Competitive hourly wage ($21 per hour) plus approximately $3,000 in annual commission
Dental benefits
Flexible scheduling
Restaurant and hotel discounts
Duties & Responsibilities:
Create groups and room blocks in Visual Matrix
Input and monitor guest room blocks and/or rooming lists
Monitor release dates
Assist with Banquet Event Order (BEO) preparations
Ensure final details, guest counts, and room set-ups are indicated on BEO
Send out monthly reports for upcoming events
Updating BEOs for all departments distributed via email
Prepare for BEO meetings and last-minute changes
Prepare meeting room signs and welcome signs
Prepare and manage invoicing and payment processing
Ensure charges are transferred to Master Folio as required
Prepare final invoices and postings
Follow up on Accounts Receivable as required
