Global Programs Co-ordinator, Graduate Research

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ID: 917181
Published 1 month ago by Macquarie University
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Location
North Ryde NSW•Hybrid work
 
Benefits
Pulled from the full job description
Employee assistance program
Insurance services
On-site parking
 
Full job description
PRIMARY DETAIL
Annual base salary from $111,643 (HEW Level 7), plus 17% superannuation and annual leave loading.
Full time, continuing
Supportive, collaborative team with a hybrid working environment based at Macquarie University, Wallumattagal Campus, North Ryde
We are seeking an experienced Global Programs Coordinator who will provide high quality support to the Graduate Research Academy within Macquarie University. You will be a pivotal role in development and management of strategic international research training partnerships by coordinating legal agreements, supporting programs and overall recruitment process. Other key accountabilities of this role include:
Development of institutional Graduate Research agreements and MoUs by liaising with relevant internal and external stakeholders, obtaining relevant supporting documentation, and coordinating approvals by designated authorities
Coordinate cotutelle/ joint PhD proposals, ensuring the information provided by the prospective supervisor(s) is complete and the required department/faculty endorsement has been received, and determine the availability and allocation of relevant scholarship funding
Provide high level advice on the development of cotutelle and joint PhD proposals and agreements to staff, relevant stakeholders at partner universities, and current and prospective candidates
Monitor the status of institutional agreements, identifying those approaching expiry and supporting renewal processes (as required) in consultation with the Strategic Programs Manager
Provide regular updates to the Admissions/Lifecycle Coordinator, Scholarship Program Manager, and other relevant staff on the status of cotutelle and joint PhD agreements, and advise of any changes to expected commencement dates
Process variations to cotutelle and joint PhD agreements, ensuring expected on-campus and off-campus dates for candidates are accurately recorded in university systems and changes have been negotiated and communicated with partner institution
About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport Aquatic Centr
Onsite GP, imaging physio clinics
To Apply
Please apply online and attach your resume and a separate cover letter that addresses how you meet the selection criteria and qualifications (maximum 2 pages).
A PhD or progress towards a PhD with significant relevant experience, or extensive experience and management expertise in or a combination of relevant experience and/or education and/or training in a field of university research administration and international research partnerships
A minimum of 5 years' experience in coordination of an international research training partnership program at scale, including cotutelle and Joint PhDs across a range of international contexts.
A minimum of 5 years at a similar level in developing and managing relationships with a wide range of internal and external stakeholders
Extensive experience in coordination and delivery of international research partnership engagement initiatives
Excellent administration skills and a demonstrated capacity to develop and implement effective operational processes and systems
Exceptional written and verbal communication skills, including demonstrated ability to interact with a diverse range of internal and external stakeholders and negotiate positive outcomes to complex issues, and fluency in a language additional to English
High level conceptual, analytical and problem-solving skills
Excellent computing skills including a sound working knowledge of Microsoft Suite of programs and experience in the use of student information management systems and well-developed word processing and spreadsheet skills
Excellent project management skills
Role Specific Requirements
Identity
Right to work
Qualification check (if position requires tertiary qualification
Work hours may vary from time to time to accommodate business needs
Specific Role Enquiries: Agnieszka Baginska, Strategic Programs Manager - Graduate Research,
agnieszka.baginska@mq.edu.au
Closing Date: Tuesday, 19th July 2025, 11:59pm AEST
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
Applications Close:
19/08/2025 11:59 PM
Diversity and Inclusion
Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion.
Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
  Read more

Published on 2025/09/10. Modified on 2025/09/10.

Description

Location
North Ryde NSW•Hybrid work
 
Benefits
Pulled from the full job description
Employee assistance program
Insurance services
On-site parking
 
Full job description
PRIMARY DETAIL
Annual base salary from $111,643 (HEW Level 7), plus 17% superannuation and annual leave loading.
Full time, continuing
Supportive, collaborative team with a hybrid working environment based at Macquarie University, Wallumattagal Campus, North Ryde
We are seeking an experienced Global Programs Coordinator who will provide high quality support to the Graduate Research Academy within Macquarie University. You will be a pivotal role in development and management of strategic international research training partnerships by coordinating legal agreements, supporting programs and overall recruitment process. Other key accountabilities of this role include:
Development of institutional Graduate Research agreements and MoUs by liaising with relevant internal and external stakeholders, obtaining relevant supporting documentation, and coordinating approvals by designated authorities
Coordinate cotutelle/ joint PhD proposals, ensuring the information provided by the prospective supervisor(s) is complete and the required department/faculty endorsement has been received, and determine the availability and allocation of relevant scholarship funding
Provide high level advice on the development of cotutelle and joint PhD proposals and agreements to staff, relevant stakeholders at partner universities, and current and prospective candidates
Monitor the status of institutional agreements, identifying those approaching expiry and supporting renewal processes (as required) in consultation with the Strategic Programs Manager
Provide regular updates to the Admissions/Lifecycle Coordinator, Scholarship Program Manager, and other relevant staff on the status of cotutelle and joint PhD agreements, and advise of any changes to expected commencement dates
Process variations to cotutelle and joint PhD agreements, ensuring expected on-campus and off-campus dates for candidates are accurately recorded in university systems and changes have been negotiated and communicated with partner institution
About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:
17% Superannuation
Subsidised onsite parking options
Flexible working options
Training and professional development
Onsite childcare facilities
Discounted health insurance (Medibank)
Onsite vacation care
Employee Assistance Program
Subsidised membership at the Sport Aquatic Centr
Onsite GP, imaging physio clinics
To Apply
Please apply online and attach your resume and a separate cover letter that addresses how you meet the selection criteria and qualifications (maximum 2 pages).
A PhD or progress towards a PhD with significant relevant experience, or extensive experience and management expertise in or a combination of relevant experience and/or education and/or training in a field of university research administration and international research partnerships
A minimum of 5 years' experience in coordination of an international research training partnership program at scale, including cotutelle and Joint PhDs across a range of international contexts.
A minimum of 5 years at a similar level in developing and managing relationships with a wide range of internal and external stakeholders
Extensive experience in coordination and delivery of international research partnership engagement initiatives
Excellent administration skills and a demonstrated capacity to develop and implement effective operational processes and systems
Exceptional written and verbal communication skills, including demonstrated ability to interact with a diverse range of internal and external stakeholders and negotiate positive outcomes to complex issues, and fluency in a language additional to English
High level conceptual, analytical and problem-solving skills
Excellent computing skills including a sound working knowledge of Microsoft Suite of programs and experience in the use of student information management systems and well-developed word processing and spreadsheet skills
Excellent project management skills
Role Specific Requirements
Identity
Right to work
Qualification check (if position requires tertiary qualification
Work hours may vary from time to time to accommodate business needs
Specific Role Enquiries: Agnieszka Baginska, Strategic Programs Manager - Graduate Research,
agnieszka.baginska@mq.edu.au
Closing Date: Tuesday, 19th July 2025, 11:59pm AEST
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
Applications Close:
19/08/2025 11:59 PM
Diversity and Inclusion
Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion.
Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
 
Macquarie University
Macquarie University
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