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Executive Secretary to Director
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#252296
Full Time
Job Description
Answer phone calls in absence of directors if required
· Organize and schedule appointments as informed by directors
· Write and distribute email, correspondence memos, letters and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Update and maintain office policies and procedures
· Maintain security by following procedures and controlling access
· To make sure the office is clean and organised at any point of time.
· Liaise with executive and senior administrative assistants to handle requests and queries from directors
· Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
· Manage Director’s travel arrangements (including visas/ accommodation).
· Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
· Maintain Director’s office systems, including data management & filing.
· Maintain records of Director’s contacts.
· Screen calls, enquiries and requests, and deal with them when appropriate.
· Administration work as and when required
· Assist Director in researching and following up with action on matters which fall within the Director’s responsibility
· Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings.
· Meet and greet visitors at all levels of seniority.
· Any other duties as may reasonably be required by the Director.
· Working with the director to coordinate and supervise daily operations
· Ensuring compliance with regulations and internal policies
· Assist in budgeting and monitoring expenses
· Knowledge of relevant regulations and quality standards
· Aptitude in problem-solving
Job Type: Full-time
Salary: From ₹20,000.00 per month
Schedule:
Day shift
Ability to commute/relocate:
Navi Mumbai, Navi Mumbai - 400703, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:
Bachelor's (Preferred)
Experience:
total work: 2 years (Preferred)
· Organize and schedule appointments as informed by directors
· Write and distribute email, correspondence memos, letters and forms
· Assist in the preparation of regularly scheduled reports
· Develop and maintain a filing system
· Update and maintain office policies and procedures
· Maintain security by following procedures and controlling access
· To make sure the office is clean and organised at any point of time.
· Liaise with executive and senior administrative assistants to handle requests and queries from directors
· Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
· Manage Director’s travel arrangements (including visas/ accommodation).
· Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
· Maintain Director’s office systems, including data management & filing.
· Maintain records of Director’s contacts.
· Screen calls, enquiries and requests, and deal with them when appropriate.
· Administration work as and when required
· Assist Director in researching and following up with action on matters which fall within the Director’s responsibility
· Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings.
· Meet and greet visitors at all levels of seniority.
· Any other duties as may reasonably be required by the Director.
· Working with the director to coordinate and supervise daily operations
· Ensuring compliance with regulations and internal policies
· Assist in budgeting and monitoring expenses
· Knowledge of relevant regulations and quality standards
· Aptitude in problem-solving
Job Type: Full-time
Salary: From ₹20,000.00 per month
Schedule:
Day shift
Ability to commute/relocate:
Navi Mumbai, Navi Mumbai - 400703, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Education:
Bachelor's (Preferred)
Experience:
total work: 2 years (Preferred)
