Executive Assistant

Full job description
Role Title: Executive Assistant

Employment Type: Temporary Full Time (up to 24 months)
Position Classification: Health Manager Level 1
Remuneration: $84,436- $112,331 plus Superannuation
Location: 1 Reserve Road, St Leonards NSW
Hours Per Week: 38 hours
Requisition ID: REQ590074

Closing Date: 31 Jul 2025 (11:59PM)

Join the Strategic Medical Operations Unit at Ministry of Health for an exciting 24-month temporary employment opportunity and be part of the team enriching health in millions of ways every day.

About us

Established within the Workforce Planning and Talent Development Branch, the new Strategic Medical Operations Unit will centrally manage the locum medical workforce strategy including developing the internal capability to source its locum medical workforce. The Unit will provide an innovative environment for NSW Health to attract and retain its medical workforce while providing new flexibility.

Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
While regular office presence is essential, we offer flexible work arrangements to support your needs.
Committed to fostering diverse and inclusive workplace for all.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About the role:

With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

Are you a proactive, highly organised admin professional ready to support senior leaders and the project team? Join the Strategic Medical Operations Unit at NSW Health and play a key role in keeping the team running smoothly. You’ll coordinate meetings, prepare high-quality documents, manage correspondence and ensure critical timelines are met. If you thrive in a fast-paced environment and love making things happen, this role is for you.

Health Manager level 1, starting salary from $84,436- $112,331 plus Super, with a 38-hour work week.

What you’ll be doing

Coordination of unit administrative support to meet critical timelines
Deliver a comprehensive range of administrative support functions, including diary and meeting management, routine databases, secretariat support to committees, photocopying, document production, compilation and distribution and maintenance of office equipment.
Receive, assess and manage email enquiries from internal and external stakeholders, including requests for meetings, and note required follow up.
Review and manage correspondence for signature by the Medical Director and Associate Director, correcting for quality, and/ or seeking additional information or clarification from the author if necessary.
Draft and prepare general correspondence, presentations, reports and submissions.
Produce business activity reports, such as staffing, sick leave, budget reconciliation.
Train and support other staff in the application of business processes and technologies.

About you:
We are seeking motivated and committed individuals who can support the work of NSW Health with:

Qualifications such as Certificate 4 level in Business Administration Support (or similar) and/or substantial experience in administrative support positions with a demonstrated capacity to work effectively at the executive level and evidence of continued development.
Experience in large complex organisations, preferably in health or government agencies.

How to apply

At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) AND demonstrate your ability by attaching a response to the target question below.

Target Questions (1-2 pages)

What software programs have you used to enhance your productivity, precision, and organisation?

For role related queries or questions contact Dr Louise Messara on louise.messara@health.nsw.gov.au and quote REQ590074.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Anu Kundu on anu.kundu@health.nsw.gov.au

Closing Date: 31 Jul 2025 (11:59PM)



Need more information?


Our commitment to Diversity and Inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.

Additional information

This is a temporary role and there may be opportunities for ongoing employment at grade.
This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
Please note the selection process will include a range of merit-based techniques to assist in determining your suitability for the role.

For more information about working at the NSW Health, please visit our career portal.

Applications Close: 31 Jul 2025 (11:59PM) Read more