Executive Assistant

Full job description
Role Title: Executive Assistant

Join our Financial and Corporate Services Division at the Ministry of Health for an exciting ongoing opportunity and be part of the team enriching health in millions of ways every day.

About us

Join a high-impact team at the heart of driving NSW Health's financial performance. The Financial and Corporate Services Division plays a vital role in driving financial performance, strategic procurement, corporate services, and data-informed decision-making across the public health system. As a key steward of sustainable resource allocation, the Division ensures funding is effectively managed to support patient care. With oversight of budgeting, expenditure, and financial reporting, the team works closely with health leaders and government to strengthen system performance and deliver real outcomes for the community.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About this role

Are you an organised, proactive and detail-oriented professional looking to support senior leadership in a dynamic environment?

We’re seeking a high-performing Executive Assistant to provide critical support to the Executive Director, System Financial Performance and Deputy Chief Financial Officer. In this role, you’ll be the trusted point of contact, expertly managing calendars, correspondence, travel, meetings, and branch communications to ensure the Executive’s time is used effectively. You'll coordinate key administrative functions, streamline processes, and support a range of operational tasks. This is an exciting opportunity to contribute to high-level decision-making and play a pivotal role in driving the success of a system-wide finance function.

Crown Clerk 5/6, starting salary from $99,938 - $110,271 plus Super and annual leave loading, with a 35-hour work week.

For more information, please read the full Role Description.

What you'll be doing

This role will provide high-level administrative, secretariat and executive support to the Executive Director, System Financial Performance and Deputy CFO. As the central point of contact for the Executive, you will:

Coordinate the Executive’s diary, travel, meetings, and correspondence to ensure smooth day-to-day operations
Review and prepare documents and correspondence for quality and accuracy, including those requiring Executive signature
Manage the branch’s shared mailbox and tracking systems to ensure timely and organised communication
Support core administrative functions such as onboarding/offboarding, maintaining distribution lists, and managing approvals
Contribute to continuous improvement by monitoring and refining administrative systems and procedures
Provide responsive support to the Executive Director and wider team to help meet strategic and operational objectives.

About you

We are seeking motivated and committed individuals who can support the work of NSW Health with:

Demonstrated exceptional written and verbal communication skills.
Experience in managing multiple tasks and inquiries with professionalism and efficiency.
Demonstrated experience building and maintaining strong relationships with colleagues and key stakeholders.
Maintaining confidentiality and discretion in handling tasks and sensitive information.
Experience in a similar Executive Assistant roles would be highly-regarded.

How to apply

At the Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1 – 2 pages) explaining your interest and motivation in applying for this role and highlighting your relevant skills.

Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.

Capability application tool | NSW Public Service Commission

Closing Date: 12 August 2025

For role related queries or questions, please contact Ruby Fitzmaurice at Ruby.Fitzmaurice@health.nsw.gov.au and quote REQ593073.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Anu Kundu on anu.kundu@health.nsw.gov.au

Our commitment to diversity and inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
This is a temporary role and there may be opportunities for ongoing employment at grade.
For more information on applying visit the Ministry of Health Career portal
Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.

Don't miss your chance to embark on this fulfilling journey! Apply now!

Closing Date: 12 August 2025
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