Executive Assistant

Location
Glen Waverley VIC 3150
 
Full job description
Description


We're looking for a sharp, proactive Executive Assistant to join Contour in a newly-created role supporting both Co-Founders. As a trusted right (or left!) hand, you’ll play a key part in streamlining operations, managing fast-moving priorities, coordinating internal events, and leveraging smart tools (including AI) to boost efficiency. If you love bringing order to chaos, thrive in high-growth environments, and want to work side-by-side with visionary leaders, this is your opportunity to make a real impact at a business reshaping education.


Who are we

We empower students and their studies by providing an ecosystem of highly effective tutoring, resources and support. We run weekly small-group tutoring sessions at our in-person campuses, presented by young and experienced tutors that teach in a simple, intuitive and engaging way. We also supplement these sessions with weekly workshops, complimentary 1-on-1 support and a learning portal with a comprehensive suite of resources and practice material to help students master their subjects.


Over 8,000 students and 250+ team members have joined Contour Education since our founding in the beginning of 2020. Our growth is a testament to our dedication in providing ALL our students and parents with a premium learning experience (from 24/7 personal support to on-demand resources) and our commitment to helping them achieve their personal goals, and achieve success in their school assessments and exams. We've been listed three years in a row as one of the Fastest Growing Startups by the Australian Financial Review, and we're continuing to multiply year over year!


It's our vision to reshape education, one student at a time.


What you'll do

Key Responsibilities

Executive Support
Manage both Co-Founders’ calendars, travel, and daily priorities to maximise strategic time.
Proactively triage communications, flag critical issues, and ensure timely responses across channels.
Draft and refine internal and external communications, presentations, and briefing documents.
Project Event Coordination
Plan and execute internal events including team offsites, strategy days, and stakeholder meetings.
Coordinate across teams to support delivery of founder-led initiatives and cross-functional priorities.
AI Productivity Enablement
Identify and implement digital tools—including AI platforms (e.g. Notion AI, ChatGPT, automation tools)—to support the Co-Founders’ workflows.
Drive adoption of AI solutions that improve scheduling, documentation, and communication processes.
Stakeholder Management
Represent the Co-Founders in communications with internal and external stakeholders.
Build relationships and trust across departments, partners, and vendors.
Administrative Operational Excellence
Implement repeatable, scalable systems for task management, filing, reporting, and meeting prep.
Anticipate needs and act independently to keep the Co-Founders focused on high-impact priorities.
What You’ll Bring
Executive Organisation
Strong calendar, inbox, and task management across multiple leaders with complex schedules.
Communication Mastery
Polished and professional verbal and written communication across all levels.
AI Tech Fluency
Confident and curious about using digital and AI tools to drive executive productivity.
Event Planning
Exceptional skills in logistics, coordination, and stakeholder engagement for high-quality internal events.
Discretion Trust
Handles sensitive and strategic matters with complete confidentiality and reliability.
Initiative Problem-Solving
Anticipates roadblocks and proposes solutions before they arise.
Skill Requirements
Honesty and Integrity
‍ Passion for Education, People, Tech and Organisation!
High Level of Empathy
Energy and Enthusiasm
️ Excellent Communication Skills
Independence Proactiveness
Willing to Listen, Learn Lead
Intelligence Creativity


Academic Requirements
Tertiary qualifications in Business Administration, Communications, Management, or a related field are highly regarded but not essential.
Equivalent experience in executive support roles, particularly within fast-paced environments (e.g. startups, education, tech), will be considered equally.
Strong written communication skills and demonstrated organisational capability are essential, regardless of formal education pathway.
Familiarity with AI tools, productivity platforms, and digital workflows will be highly valued, whether self-taught or learned through formal study.
Personal Requirements
Energised by supporting visionary leaders with fast-moving priorities.
Hyper-organised with a calm, can-do presence.
Tech-forward and excited by new tools (especially AI) to enhance work quality.
Comfortable juggling multiple work streams and prioritising across two founders.
Builds strong relationships and navigates complexity with confidence.
Delivers outcomes with care, polish, and speed.
Benefits
Competitive pay and benefits that reflect the vital role you play in enabling Contour’s leadership to operate at their highest level.
Partner directly with the Co-Founders, influencing key decisions and gaining insight into high-impact strategy and operations.
As Contour grows, so do your opportunities, envision a future with clear pathways for progression in operations, chief-of-staff style roles, or specialised areas of interest.
Access tailored mentorship and development, with training designed to strengthen your leadership support, operations, and AI skills.
Work at the intersection of creativity and execution, in a dynamic, non-corporate environment where your ideas and initiatives help shape the organisation's future.
Thrive in a culture that celebrates team success while boosting your collaboration, communication, and problem-solving skills every day.
Joining Contour as an Executive Assistant means stepping into a role with visibility, influence, and room to grow, making a meaningful difference at a company reimagining education from the inside out.

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