Executive Assistant

Location
Melbourne VIC
 
Full job description
Supportive team environment
Dynamic and rewarding role
Full time position
Are you an experienced Executive Administration Professional looking for a rewarding opportunity? About the Role An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team.

Knox Private Hospital is seeking an experienced EA who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build strong relationships, be highly organised and manage sensitive information in a confidential manner.

You will be supporting a fast paced, high energy executive professional, with a broad portfolio consisting of internal and external stakeholders.

About Us
Knox Private Hospital is one of the largest private hospitals in Victoria, caring for over 1.2 million people across Melbourne’s east and outer east.

We have a 24/7 Emergency Department, covering a full range of medical and surgical specialty areas, including highly complex surgeries. Backed by the latest technology and expertise, we offer 15 theatres, including a hybrid theatre, diagnostic cardiology, two cardiac cath labs and capabilities for cardiothoracic surgery, orthopaedics, neurosurgery, urology and more. All supported by a newly expanded coronary care unit and intensive care unit.

Our expert care team of surgeons, specialist doctors, dedicated nurses and other professionals will ensure that your experience is the best it can be.

About the role
Key Responsibilities As the Executive Assistant to the Director of Nursing (DON) you will be responsible for 2 key areas:

Provide organisational and administrative support to the DON to enable them to execute the role efficiently;

Including diary management, liaising with internal, external and international personnel regarding complex diary and meeting management.
Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations
Maintaining an organised filing system of paper and electronic documents
Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
Specialist Accreditation related matters including:

Organise and maintain the accreditation of all VMO using the eCredentialing system in the absence of the Credentialling Officer
Essential Criteria

Three years executive administration experience in a busy and professional environment
Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)
Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
High level attention to detail, including in written materials
Strong organisational and time management skills with the ability to multitask
Outstanding customer service
Excellent interpersonal and communication skills
Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) KRONOS System
High level of confidentiality
Ability to work autonomously and within a team
Ability to follow instructions and take directions
Previous administrative experience in a hospital/health care environment is desirable
Why Healthscope? When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network. We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient’s lives. Applications close: 23/08/25 Read more