Executive Assistant

Location
Jaipur, Rajasthan
 
Full job description
Job Title: Executive Assistant cum Admin Coordinator

Location: NH-8 Chimanpura, Amer (Adjoining TAJ AMER Hotel – Jaipur)

About Us:

Vivek Pharmachem India Limited is a leading name in the pharmaceutical and chemical industry, known for our dedication to quality, precision, and operational excellence. We are seeking a highly organized and reliable Executive Assistant cum Admin Coordinator to support management in both professional and personal capacities.

Key Responsibilities:

Follow-Up Coordination:
Proactively track tasks, follow up with vendors, internal teams, and clients, ensuring no delays or missed deadlines.
Administrative Support:
Draft professional emails, maintain records, coordinate meetings, manage calendars, handle bookings (travel, hotel, etc.), and execute vendor/lab searches when required.

Data Management:
Work efficiently with MS Excel Google Sheets (VLOOKUP, Pivots, Sheet Linking) and handle data collection using Google Forms.Assist in household errands, travel bookings, and occasional family-related coordination tasks.Use Google Search effectively to independently find suppliers, equipment providers, or training resources.Must-Have Criteria (Non-Negotiables):

Personal Assistance:
Vendor and Market Research:
Follow-up Skills:
Proven track record in roles involving reminders, tracking deliverables, or coordination.
Location Proximity:
Must reside within 45–75 minutes of the office location near Taj Amer Hotel, Jaipur.

Job Stability:
At least 1–2 years in the last job. Frequent job changes are discouraged.Must be fluent in English, especially in professional email writing. Live test will be conducted.Must know VLOOKUP, Pivot Tables, Sheet Linking, and Google Forms. Practical test required.Strong ability to use Google Search independently for business needs.Reference checks from the last two employers are mandatory (via landline only).Must own a two-wheeler for commute and errands.Comfortable with monthly travel to Jammu office (5-day trip via train).Should be comfortable handling personal errands and coordination beyond the office.Preferred Criteria:

Language Proficiency:
Excel Google Sheets:
Internet Research:
Integrity:
Personal Vehicle:
Travel Willingness:
Comfort with Personal Tasks:
Gender:
Male preferred
due to frequent travel and remote office location. However, suitable
female candidates
may also apply if they fit all criteria (not focused on looks due to task nature).
Background:
Experience in HR, admin, or project coordination roles preferred over traditional secretarial profiles.

How to Apply:

Send your updated CV with subject line: Application for Executive Assistant – recruiter.vpj@gmail.com

Send also Resume on our Official WhatsApp’s Number +541420147

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

Morning shift
Language:

English (Preferred)
Work Location: In person

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