Executive Assistant – VP Sales Marketing Retail

Job description
Your Key Responsibilities

Your responsibilities include, but are not limited to:
• Manage diaries, meetings and business trips.
• Create and manage accounts payable.
• Write and translate documents.
• Manage expenses, invoices and budgets related to department activities.
• Responsible for creating expense report submissions and approvals, on behalf of the Vice-President.
• Prepare, edit and format professional documents, presentations and reports.
• Take minutes when requested.
• Liaise between VP and internal teams and with external partners.
• Participate in the organization of events, etc.
• Maintain a high level of confidentiality and professionalism at all times.

Essential Requirements

What you’ll bring to the role:
• Minimum 7 years' experience as an executive assistant.
• Knowledge of Microsoft suite (advanced intermediate).
• Fluency in oral and written French is mandatory. Due to the nature of our operations, oral and written fluency in English is required for regular communication with customers, partners, and/or colleagues, whether in Canada or internationally.
• Recognized for dynamism, positive energy, good humor and cooperation.
• Proactive person with a strong sense of autonomy who can anticipate future workloads for his/her superior.
• Versatility, adaptability, organization, prioritization, thoroughness and efficiency.
• Ability and confidence to work in a fast-paced environment.
• Sense of initiative and ability multitask.
• Clear, concise communication and a good ability to synthesize information.
• Team player and team player.
• Discretion and confidentiality.

Desirable Requirements
• Experience as an executive assistant in a large company and/or at a national and/or global level, an important asset.
• Knowledge of SAP, an asset.

You’ll Receive
• A minimum of three weeks’ vacation.
• Paid time off in addition to your annual vacation and statutory holidays.
• Time back between Christmas and New Year’s Day with full pay.
• Group pension plan with substantial employer contributions.
• Generous and flexible group insurance coverage through our private plan.
• Employee and family assistance.
• Hybrid work formula offered.
• Telemedicine services.
• Parental leave – supplemental top-up payments up to 100% of base salary, regardless of gender or sexual orientation.
• Career enhancement and development, including learning, training and professional recognition opportunities.

Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!

Join us!

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