Executive Assistant to the CEO Co-Founder

Location
Alexandria NSW 2015•Hybrid work
 
Benefits
Pulled from the full job description
Parental leave
Employee assistance program
Annual leave
Paid volunteer leave
Free food
 
Full job description
At Koala we believe that designing better habitats leads to better lives – for our people, our planet, and the communities we’re part of. For a decade we have been perfecting our approach to furniture design; creating beautiful, flexible, innovative and sustainable products that solve the needs of real people.

Why we have this role @ Koala

At Koala, we’re building a high-performance culture. To us, this means continually working smarter and challenging ourselves to get the most out of every day - this is how we achieve our goals. The Executive Assistant is a role that is integral to helping our CEO and Co-Founder, as well as the larger Executive Leadership team, perform at their very best. We are currently seeking a candidate for a 12+ month contract/parental leave cover. This is a key role in supporting the needs of our Executive by providing quality support while contributing to the efficiency of the business. You'll be able to anticipate the needs and provide focused direction on projects by resolving issues before they arise. If you're keen to be challenged in a fast growing environment, and to get your hands dirty leveraging AI to do it, you'll thrive here!


What key responsibilities does this role have @ Koala?

This is a broad and busy role and requires an extraordinary individual who thrives on achieving their goals in a very fast-paced environment. These are some of the things you’ll own:

Complex management of diary, inbox, and travel. Using your exceptional organisational skills to ensure their time is being spent as efficiently as possible

Provide both professional and some personal assistance to ensure the Executive's time and priorities are effectively managed

Plan and schedule Leadership Team activities such as off-sites, strategy sessions, business reviews, etc

Drive accountability and action with direct reports by following up on key action items and deliverables

Manage information requests from internal and external stakeholders, including Investors

Manage priority lists on a daily basis

Conduct strategic research to prepare documents, agendas, presentations and reports

Hospitality for key stakeholders

Ad-hoc projects that support our growth

General support to the Leadership Team

Ideal background...

You must have at least 5+ years of experience working in a similar executive support or project management role, with a demonstrated ability to think strategically and work on continuous process improvement

Significant experience supporting C-Suite level and experience within a startup scale-up environment is advantageous

Advanced proficiency within GSuite, including Gmail

A deep-seated curiosity and a strong desire to design and implement AI-powered solutions for workflows.

Exceptional time management skills with a proven ability to effectively manage multiple priorities in a fast-paced environment

Excellent communication skills, including strong writing and influencing skills with the ability to organically build strong relationships across all levels of the business

A proactive, solutions-focused and flexible work style with high attention to detail

Work calmly under pressure whilst being adaptable to pivot priorities on short notice

High level of emotional intelligence

Experience with multi-site management

Experience with booking meetings and travel across various time zones

Treehouse Perks and Privileges…

Koala is only great when its employees are happy — and we’re one happy bunch!

Hybrid working - We’re mixing it up with ~3-4 days back in the Alexandria Treehouse (office) and work from bed/home (WFB)

Take a break - Generous time off - volunteer, parental, Koala life leave and more to help keep your work-life balance, balanced.

Treehouse goods - Fully stocked kitchen with an emphasis on healthy local produce, think bougie brekky, salad bar, kombucha on tap, monthly barbies and more.

Pet-friendly - The Koala Treehouse is as pet-friendly as they get!

Surprise delight - The two-word combo at the core of everything we do. All Koalas can expect to enjoy free Koala products with ‘mates rates’ for your friends and fam.

Support wellbeing - Our employee experience respects and embraces all families, formed, found and evolving. You’ll have access to our Employee Assistance Program, which includes unlimited sessions for financial, work, relationship, family or wellbeing support.

Accelerate your career - via our Learning Management platform Juno, as well as individual and team growth budgets and dedicated days.

Community connection - We believe that simply doing ‘no harm’ isn’t good enough So, how are we doing our part? BCorp Certified, WWF Partnership, volunteer days, a member of SoftLanding, 1% and so much more.

All in all, the Koala Kommunity is a great place to hang out and belong to!

Koalities we look for…

At Koala, we do things a little differently and we don’t shy away from the fact that we expect a lot from our employees! We are ambitious. We are curious. We are selfless. We want you to challenge expectations, always look to make a difference and give us something different from the norm. We want people that bring great energy, that have a long-game focus and are always trying to find new angles and approaches to the way we work. We're a team full of entrepreneurial spirit and have a relentless focus on 'what's next' but while always reviewing 'what's been done' and learning, growing and adapting. We're confident, but NEVER arrogant and we adapt to change like Steve Smith under a short ball. Honesty and empathy drive everything we do, as well as a total focus on exceeding our customers’ expectations. So if you feel like this could be you... well what the bloody hell are you waiting for? Drop us a line, and let's see what you've got! ;)

There’s no such thing as a ‘perfect’ candidate, Koala is a place where everyone has opportunity. So however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day. We’re an equal opportunity employer, and recognise that a diverse workforce is crucial to our success as a business.

To read more, check out our careers, LinkedIn, or the great work we do with Work180. Read more