Verified Job
Event Management
Executive Assistant to Managing Director- job post
Event Management
#57342
Remote / WFH
AMK Hospitality
Job Description
Executive Assistant to Managing Director
Location: Jaipur, Rajasthan
Company: Indian Wedding Planners (IWP)
Department: Management / Founder's Office
Reporting To: Managing Director
Experience: 1–4 Years
Employment Type: Full-Time
About the Role
Indian Wedding Planners (IWP) is looking for a smart, organized, and proactive Executive Assistant to support the Managing Director in day-to-day business operations. The ideal candidate will be responsible for calendar management, communication, coordination, documentation, follow-ups, and administrative support while maintaining confidentiality and professionalism.
This role is ideal for someone who is detail-oriented, highly disciplined, tech-savvy, and capable of managing multiple priorities in a fast-paced wedding and events environment.
Key Responsibilities
Calendar & Schedule Management
Manage the Managing Director's calendar, meetings, appointments, calls, and reminders.
Schedule and coordinate meetings with clients, vendors, hotels, and internal teams.
Ensure timely follow-ups before and after meetings.
Communication & Coordination
Draft and respond to emails, WhatsApp messages, reminders, and official correspondence on behalf of the Managing Director.
Coordinate effectively with clients, vendors, hotel partners, and internal departments.
Maintain professional communication standards at all times.
Task & Follow-up Management
Track approvals, payments, proposals, vendor updates, and client requirements.
Maintain daily, weekly, and monthly task trackers.
Ensure deadlines and commitments are met without delays.
Documentation & Reporting
Prepare meeting notes, reports, presentations, checklists, and business documents.
Maintain organized records of client, vendor, and company-related documentation.
Assist in preparing operational, sales, and follow-up reports.
Travel & Administrative Support
Coordinate travel bookings, hotel reservations, tickets, and itineraries.
Support the Managing Director with administrative and personal coordination tasks when required.
Business Support
Assist in lead management, client follow-ups, and appointment scheduling.
Coordinate with sales and planning teams for project updates.
Support in preparing client presentations, pitch decks, and proposal documents.
Required Skills
Excellent verbal and written communication skills.
Strong command of Google Workspace (Google Sheets, Docs, Gmail, Google Calendar).
Good communication skills in English and Hindi.
Strong organizational and follow-up abilities.
High attention to detail and ability to maintain confidentiality.
Proactive, solution-oriented, and professional approach.
Ability to multitask and perform effectively under pressure.
Eligibility Criteria
Graduate in any discipline.
1–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, Client Coordinator, or similar role.
Experience in hospitality, events, luxury services, or founder's office support will be an added advantage.
What We're Looking For
Highly disciplined and punctual professional.
Strong sense of ownership and accountability.
Ability to work in a dynamic and fast-paced environment.
Professional attitude with excellent coordination skills.
Comfortable handling confidential information and priority tasks.
If you are organized, dependable, and enjoy working closely with leadership in a fast-paced environment, we'd love to hear from you.
Pay: ₹30,000.00 - ₹45,000.00 per month
Work Location: In person
Location: Jaipur, Rajasthan
Company: Indian Wedding Planners (IWP)
Department: Management / Founder's Office
Reporting To: Managing Director
Experience: 1–4 Years
Employment Type: Full-Time
About the Role
Indian Wedding Planners (IWP) is looking for a smart, organized, and proactive Executive Assistant to support the Managing Director in day-to-day business operations. The ideal candidate will be responsible for calendar management, communication, coordination, documentation, follow-ups, and administrative support while maintaining confidentiality and professionalism.
This role is ideal for someone who is detail-oriented, highly disciplined, tech-savvy, and capable of managing multiple priorities in a fast-paced wedding and events environment.
Key Responsibilities
Calendar & Schedule Management
Manage the Managing Director's calendar, meetings, appointments, calls, and reminders.
Schedule and coordinate meetings with clients, vendors, hotels, and internal teams.
Ensure timely follow-ups before and after meetings.
Communication & Coordination
Draft and respond to emails, WhatsApp messages, reminders, and official correspondence on behalf of the Managing Director.
Coordinate effectively with clients, vendors, hotel partners, and internal departments.
Maintain professional communication standards at all times.
Task & Follow-up Management
Track approvals, payments, proposals, vendor updates, and client requirements.
Maintain daily, weekly, and monthly task trackers.
Ensure deadlines and commitments are met without delays.
Documentation & Reporting
Prepare meeting notes, reports, presentations, checklists, and business documents.
Maintain organized records of client, vendor, and company-related documentation.
Assist in preparing operational, sales, and follow-up reports.
Travel & Administrative Support
Coordinate travel bookings, hotel reservations, tickets, and itineraries.
Support the Managing Director with administrative and personal coordination tasks when required.
Business Support
Assist in lead management, client follow-ups, and appointment scheduling.
Coordinate with sales and planning teams for project updates.
Support in preparing client presentations, pitch decks, and proposal documents.
Required Skills
Excellent verbal and written communication skills.
Strong command of Google Workspace (Google Sheets, Docs, Gmail, Google Calendar).
Good communication skills in English and Hindi.
Strong organizational and follow-up abilities.
High attention to detail and ability to maintain confidentiality.
Proactive, solution-oriented, and professional approach.
Ability to multitask and perform effectively under pressure.
Eligibility Criteria
Graduate in any discipline.
1–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, Client Coordinator, or similar role.
Experience in hospitality, events, luxury services, or founder's office support will be an added advantage.
What We're Looking For
Highly disciplined and punctual professional.
Strong sense of ownership and accountability.
Ability to work in a dynamic and fast-paced environment.
Professional attitude with excellent coordination skills.
Comfortable handling confidential information and priority tasks.
If you are organized, dependable, and enjoy working closely with leadership in a fast-paced environment, we'd love to hear from you.
Pay: ₹30,000.00 - ₹45,000.00 per month
Work Location: In person
