Corporate and Private Events Manager (Surat)

The Event Manager is responsible for planning, organizing, coordinating, and executing all university events, ensuring they are delivered professionally, within budget, and aligned with the institution's objectives. The role involves managing academic, cultural, sports, student engagement, admissions, alumni, corporate, and ceremonial events while coordinating with internal departments and external vendors.

Event Planning & Execution

Plan and execute university events from concept to completion.

Prepare detailed event plans, timelines, budgets, and checklists.

Coordinate logistics including venue setup, seating arrangements, décor, branding, audiovisual requirements, transportation, and hospitality.

Ensure seamless execution of events with minimal disruption to academic activities.

Conduct post-event reviews and submit event reports.

Academic & Institutional Events

Conferences, seminars, workshops, and Faculty Development Programmes (FDPs)

Accreditation and inspection visits

University celebrations and foundation day events

Research and innovation events

Student Engagement Events

Cultural festivals

Sports events and tournaments

Technical festivals

Club activities

Talent competitions

Student leadership programmes

Community outreach initiatives

Admissions & Branding Events

Coordinate admission campaigns, education fairs, and school outreach events.

Support branding activities in collaboration with the Marketing and Admissions teams.

Ensure consistent university branding across all event materials.

Identify and coordinate with event vendors, decorators, caterers, photographers, printers, artists, and technical service providers.

Monitor vendor performance and ensure quality standards.

Maintain vendor databases and documentation.

Prepare and monitor event budgets.

Process vendor bills and maintain financial records.

Liaise with academic departments, administration, finance, security, housekeeping, IT, transport, hospitality, and marketing te