Verified Job
Jobs
Executive Assistant to General Manager - Shared Services
Jobs
#706417
Full Time
Job Description
Full job description
An exciting opportunity exists to join one of Australia’s high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers, patients and students healthy, safe and productive by providing products. Why? So we can deliver on our pledge to donate 1% of total revenue to everyday Australians through the Lyone Foundation.
About The Role
The Executive Assistant will provide executive level support and coordination for the General Manager: Shared Services, ensuring smooth and effective administration.
The Shared Services department includes our Customer Service Team including our Valet Team, Facilities, Customer Onboarding, Sales & Solutions Support.
Key Responsibilities
Manage and maintain executive electronic diaries
Oversee email management, including prioritising, actioning and delegating correspondence
Provide high-level executive support, including arranging and coordinating meetings
Prepare agendas, reports, minutes, presentations and other key documentation
Coordinate internal and external events, supporting Branch Coordinators and the Events Committee
Manage domestic and international travel bookings, expenses, credit card reconciliations and departmental billing
Deliver broad administrative, PA and project support while collaborating closely with the EA team and wider business
About You
Minimum 3 years’ experience supporting senior leaders
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Current driver’s licence and reliable vehicle; flexibility to travel as required
Exceptional organisational, time management and multitasking abilities with strong attention to detail
High level of confidentiality, discretion and professionalism, leading with empathy
Strong communication, interpersonal and negotiation skills, with the ability to engage diverse stakeholders
Proactive, adaptable and solutions-focused, with the ability to anticipate needs, take ownership and thrive in a fast-paced environment
Benefits of working with COS
Flexible hybrid workplace
Annual employee incentive schemes
Generous Reward and Recognition programs
Commitment to professional development with ongoing training and career development opportunities
Access to free Mental Health programs
Birthday, Paid Parental Leave and Purchase Leave available
Convenient location with free onsite parking
Modern onsite gym
Employee discounts on full product range
Opportunity to participate in community welfare and charity initiatives
Novated Lease / Salary Sacrifice for electric vehicles available
More about COS
When you join COS, you’ll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.
Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.
Founded in 1977, COS is the largest Australian owned and operated national office products business. With over 750 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard!
How to Apply
Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include Resume to give us an overview of your previous relevant experience.
COS can offer you not just a job but a career.
If you are interested, we'd love to hear from you!
An exciting opportunity exists to join one of Australia’s high growth private businesses. COS is a family owned and run Aussie business made up of a community of like-minded people working towards a common goal. Our purpose is to keep Australian workers, patients and students healthy, safe and productive by providing products. Why? So we can deliver on our pledge to donate 1% of total revenue to everyday Australians through the Lyone Foundation.
About The Role
The Executive Assistant will provide executive level support and coordination for the General Manager: Shared Services, ensuring smooth and effective administration.
The Shared Services department includes our Customer Service Team including our Valet Team, Facilities, Customer Onboarding, Sales & Solutions Support.
Key Responsibilities
Manage and maintain executive electronic diaries
Oversee email management, including prioritising, actioning and delegating correspondence
Provide high-level executive support, including arranging and coordinating meetings
Prepare agendas, reports, minutes, presentations and other key documentation
Coordinate internal and external events, supporting Branch Coordinators and the Events Committee
Manage domestic and international travel bookings, expenses, credit card reconciliations and departmental billing
Deliver broad administrative, PA and project support while collaborating closely with the EA team and wider business
About You
Minimum 3 years’ experience supporting senior leaders
Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Current driver’s licence and reliable vehicle; flexibility to travel as required
Exceptional organisational, time management and multitasking abilities with strong attention to detail
High level of confidentiality, discretion and professionalism, leading with empathy
Strong communication, interpersonal and negotiation skills, with the ability to engage diverse stakeholders
Proactive, adaptable and solutions-focused, with the ability to anticipate needs, take ownership and thrive in a fast-paced environment
Benefits of working with COS
Flexible hybrid workplace
Annual employee incentive schemes
Generous Reward and Recognition programs
Commitment to professional development with ongoing training and career development opportunities
Access to free Mental Health programs
Birthday, Paid Parental Leave and Purchase Leave available
Convenient location with free onsite parking
Modern onsite gym
Employee discounts on full product range
Opportunity to participate in community welfare and charity initiatives
Novated Lease / Salary Sacrifice for electric vehicles available
More about COS
When you join COS, you’ll be working for a growing, socially responsible organisation who provides equal employment opportunities to a talented and diverse team of passionate people, who live and breathe our 6 core values - Passionate, Results Driven, Innovative, Service Excellence, Self-Reflective, and Family. Together, we work towards finding new and original ways to deliver on our Company Purpose: Keep Australian Workers Healthy, Safe and Productive.
Through the success of our business, COS has been proud to give back over $20 million to community through the Lyone Foundation. Each year through the Lyone Foundation, COS supports Australian charities who are focused on human welfare and are underfunded, allocating 1% of annual revenue to the foundation each year.
Founded in 1977, COS is the largest Australian owned and operated national office products business. With over 750 employees located across every State of Australia, COS are leaders in our industry, and we’re ready to welcome you onboard!
How to Apply
Please follow the instructions on the application page regarding your Work History, Education and Qualifications. You can include Resume to give us an overview of your previous relevant experience.
COS can offer you not just a job but a career.
If you are interested, we'd love to hear from you!
