Executive Assistant to Founder

We are looking for a highly organized and proactive professional to oversee office administration and support executive operations. The role involves managing schedules, travel, vendor coordination and corporate documentation.

Location: Mumbai, Lower Parel

Key Responsibilities:
• Travel: Experience in international travel is critical.
• Travel Coordination: Organize and coordinate travel itineraries, accommodation, and related logistics for the Founder's business trips.
• Calendar Management: Efficiently manage the Founder's calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact between the Founder and internal/external stakeholders. Draft, edit, and review communications
• Meeting Preparation: Prepare agendas, materials, and notes for meetings. Follow up on action items and ensure timely completion.
• Project Management: Assist in the planning and execution of special projects and initiatives.
• Event Planning: Coordinate and manage events, both internal and external, ensuring all details are handled with precision.
• Confidentiality: Maintain a high level of confidentiality and discretion in handling sensitive information.
• Managing Office Administration activities like Office Management, MIS/Data Management, Employee Relations activities, reimbursements, any other support initiatives etc.

Qualifications:
• Bachelor's degree or equivalent experience.
• 3+ years of experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.
• Exceptional organizational and time management skills with entrepreneurial mindset.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to prioritize and manage multiple tasks simultaneously.
• Attention to detail.
• Ability to work independently and as part of a team. Read more