Verified Job
Clerical - Administrative
Daily Organisation & Administration ES 1-3 ONGOING
Clerical - Administrative
#45331
Remote / WFH
Government schools
Job Description
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1531319
Selection Criteria
Selection Criteria
SC 1 Demonstrated capacity to effectively coordinate the administrative demands associated with the role of daily organiser in a multi campus college.
SC2 Demonstrated high level organisational, oral and written communication skills and the ability to build and maintain effective relationships with staff and students,
SC3 Demonstrated capacity to utilise programs such as Edval and Compass to coordinate the effective delivery of the College¿s learning program.
SC4 Demonstrated capacity to provide advice and support to management including providing financial and administrative reports to the principal team.
SC5 Demonstrated commitment to professional learning and growth for both self and others.
Role
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Responsibilities
As well as attending to the duties required within the ES Range 1-3, specific roles will be:
Daily organisation - Coordinating CRTs to cover teaching staff for all absences, including the administration of Professional Development and Professional Practice Days.
Allocating extras, in lieu to staff equitably, in line with the agreement and communicating this to staff in a timely manner.
Maintaining a database of CRT's including qualifications, availability, resumes etc
Liaising with Recruitment companies as required.
Support the administration of School Local Payroll in conjunction with the school Local Payroll office
Administration of CRT paperwork and inductions.
In conjunction with the College Organiser, ensure staffing changes notified to appropriate staff to ensure the smooth daily operations of the College.
Management of the College Calendar
Working with the College Organiser on alternative programs that require staffing e.g. Transition Programs, Exam Timetables.
Provide various reports to the Principal Team on the CRT budget, staff allocations etc.
Administrative Assistance
Proficient use of administrative packages is essential for this role.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
The primary role is to manage the daily organisation across the college, under supervision of the College Organiser.
Buckley Park College uses Edval and Compass as the main software packages to support this role. The ES Daily Organiser will work closely with the College Organiser.
The hours of work are 7am ¿ 3:06 pm daily.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1531319
Selection Criteria
Selection Criteria
SC 1 Demonstrated capacity to effectively coordinate the administrative demands associated with the role of daily organiser in a multi campus college.
SC2 Demonstrated high level organisational, oral and written communication skills and the ability to build and maintain effective relationships with staff and students,
SC3 Demonstrated capacity to utilise programs such as Edval and Compass to coordinate the effective delivery of the College¿s learning program.
SC4 Demonstrated capacity to provide advice and support to management including providing financial and administrative reports to the principal team.
SC5 Demonstrated commitment to professional learning and growth for both self and others.
Role
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Responsibilities
As well as attending to the duties required within the ES Range 1-3, specific roles will be:
Daily organisation - Coordinating CRTs to cover teaching staff for all absences, including the administration of Professional Development and Professional Practice Days.
Allocating extras, in lieu to staff equitably, in line with the agreement and communicating this to staff in a timely manner.
Maintaining a database of CRT's including qualifications, availability, resumes etc
Liaising with Recruitment companies as required.
Support the administration of School Local Payroll in conjunction with the school Local Payroll office
Administration of CRT paperwork and inductions.
In conjunction with the College Organiser, ensure staffing changes notified to appropriate staff to ensure the smooth daily operations of the College.
Management of the College Calendar
Working with the College Organiser on alternative programs that require staffing e.g. Transition Programs, Exam Timetables.
Provide various reports to the Principal Team on the CRT budget, staff allocations etc.
Administrative Assistance
Proficient use of administrative packages is essential for this role.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
The primary role is to manage the daily organisation across the college, under supervision of the College Organiser.
Buckley Park College uses Edval and Compass as the main software packages to support this role. The ES Daily Organiser will work closely with the College Organiser.
The hours of work are 7am ¿ 3:06 pm daily.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
