Curriculum Academic Records Coordinator

As a member of our fantastic team, you will play a vital role in managing curriculum-related processes, documentation, and system updates for the School of Hospitality and Tourism. The HT Curriculum and Academic Records Coordinator ensures accurate curriculum records, facilitates updates, and supports faculty and leadership with curriculum-related requests. Additionally, this role will be responsible for establishing a comprehensive records and data management system, ensuring accurate data collection, organization, and analysis to support strategic decision-making.

You will interact regularly with faculty and academic leadership within the school, as well as key partners across SAIT (i.e. Centre for Teaching and Learning, Educational Technology Services (ETS), Business Intelligence and Analytics (BIA), The Office of Quality Assurance, and the Office of the Registrar (OTR)).

Core Duties Include:

Ensure accurate setup and maintenance of programs and courses, implementing changes as needed.
Facilitate curriculum excellence by processing, tracking, and archiving curriculum change requests.
Provide guidance and training to faculty on curriculum processes, ensuring compliance with institutional standards.
Support curriculum governance initiatives and contribute to annual reporting requirements.
Establish and maintain a structured records and data management system to enhance accessibility, accuracy, and compliance.
Analyze academic records and curriculum data to generate insights that support leadership in decision-making and continuous improvement.
Develop reports and dashboards to present key academic data, trends, and recommendations to faculty and leadership.


Our school is proud to be ranked as both the #1 hospitality management school and #1 culinary school in
Canada, and #13 in the world. This success is founded upon four things:

Our world-class, passionate and caring faculty and staff;
Our strong programs, guided by industry and rooted in the human and practical skills our students need to succeed;
Our deep commitment to immersive and real-world learning; and
Our alumni who continue to make an extraordinary impact as professionals, leaders, and entrepreneurs.


The successful candidate will join a school with 75 years of history focused on our core mission of student success. Innovation, initiative, passion, compassion, perseverance, adaptability, patience, curiosity, kindness…these are the qualities that have and will continue to define our journey together.

This position is a temporary salaried role for one year, with the potential for extension.

The Role

System Administration
Demonstrate expertise in using Curriculog, Acalog, Brightspace, Smartsheet, SharePoint and related platforms.
Assist with Brightspace content loading, instructor requests, and collaboration with Educational Technology Services (ETS).
Conduct audits of Brightspace courses to ensure alignment with standardized program templates.
Design, create, and maintain an efficient school records and data management system to ensure accurate organization, storage, retrieval, and compliance with institutional policies.
Develop, implement, and oversee a data-driven enrollment and registration tracking system to provide real-time insights and regular reports for Academic Chairs.
Administer and manage the Student Feedback Questionnaire (SFQ) process, including survey deployment. Facilitate data analysis sharing with leadership using institutional reporting tools.

Curriculum Program Management
Curriculum Management: Maintain and update core curriculum documentation, including program maps and other essential curriculum materials, ensuring adherence to internal and external deadlines. Collect and compile curriculum-related data to support special projects, such as program redesign initiatives.
Program Quality Assurance (PQA): Support curriculum documentation for regular program reviews and the Campus Alberta Quality Council (CAQC) annual report.
Academic Compliance Quality Assurance: ensure alignment with SAIT policies, procedures, and academic processes, including the Management of the Academic Year (MOTAY) framework.
Stakeholder Communication: Establish and maintain collaborative relationships with faculty, Academic Chairs, Deans, and academic partners to provide curriculum support and ensure compliance with academic policies. Participate in Curriculum Administrator meetings to share best practices and contribute to continuous improvement initiatives. Read more