Verified Job
Event Management
Coordinator of Community Events and Engagement- job post Town of Wolfville
Event Management
#796311
Remote / WFH
Town of Wolfville
Job Description
Full job description
Position Title: Coordinator, Community Events and Engagement
Reports to: Director, Community Wellbeing
Supervises: Seasonal event staff, temporary or casual staff, students, contractors and volunteers as assigned. No permanent staff supervision unless assigned through the Department structure.
Salary Range: Level 3 - $60,024 - $79,381 (2026/27)
Classification: Permanent, full-time
______________________________________________________________________________
Position Summary:
Working under the direction of the Director of Community Wellbeing, the Coordinator, Community Events and Engagement (the Coordinator) is responsible for planning, coordinating, delivering, and evaluating Town events, external event coordination, community engagement related to events, community recreation and wellbeing, staff wellbeing initiatives, and neighbourhood engagement support. The Coordinator will explore relational practices in their work by creating opportunities to develop resident-led recreational activity, facilitating co-design principles and encouraging resident participation in program development and planning. The position supports the Department of Community Wellbeing by creating clear event processes and dedicated capacity, strengthening relationships with residents and partners, and ensuring that civic gatherings, neighbourhood activities, and partner-led events contribute to community wellbeing, belonging, and public life in Wolfville.
This position works closely with the Coordinator of Community Recreation, Community Safety and Compliance staff, Office of the CAO, Public Works, Corporate Services, the Wolfville Business Development Corporation; Acadia University, community organizations, businesses, volunteers, and event organizers. The role requires strong decision-making discipline, practical project coordination, public-facing relationship skills, and the ability to move work from idea to implementation.
Core Expectations of the Role:
Town Events and Gatherings
Lead the planning, coordination, delivery, and evaluation of assigned Town events, including annual Heritage Day, Volunteer Appreciation, Canada Day, Mud Creek Days, Welcome to Wolfville, Night of Lights and other civic, seasonal, recognition, and community events.
Incorporate co-design and participatory planning principles into event planning and development where appropriate.
Develop and maintain comprehensive event workplans and facilitate post-event debriefs that identify lessons learned after each event and update procedures to improve future delivery.
Coordinate internal service requirements with appropriate Town officials, support agencies and other partners as required.
Coordinate event vendors, performers, contractors, volunteers, permits, insurance requirements, facility or park bookings, equipment, supplies, signage, and site logistics.
Neighbourhood Engagement and Community-Led Activity
Work collaboratively with the Coordinator, Community Recreation to support integrated delivery of recreation, neighbourhood engagement, and community events.
Support the Department’s neighbourhood-based approach to recreation by helping turn resident ideas, park conversations, and emerging community interests into small gatherings, pop-up activities, and community-led initiatives.
Use events and gatherings as opportunities to build relationships, listen to residents, identify emerging needs, and strengthen a sense of belonging across neighbourhoods.
Assist residents, informal groups, and community organizations with practical coordination such as space access, equipment, promotion requests, volunteer logistics, and simple planning tools.
External Event Attraction and Coordination
Assist in the development of strategy and methods for identifying and attracting unique events that are a good fit for Wolfville and contribute positively to community and economic life.
Serve as the point of contact for external event organizers seeking to host special, large-scale, or recurring events in Wolfville.
Help event organizers navigate Town processes, including bookings, permits, insurance, road closures, waste management, safety & emergency planning, accessibility, public communication needs, and internal service requests.
Provide recommendations to the Director on event attraction, event support levels, and emerging opportunities.
Position Title: Coordinator, Community Events and Engagement
Reports to: Director, Community Wellbeing
Supervises: Seasonal event staff, temporary or casual staff, students, contractors and volunteers as assigned. No permanent staff supervision unless assigned through the Department structure.
Salary Range: Level 3 - $60,024 - $79,381 (2026/27)
Classification: Permanent, full-time
______________________________________________________________________________
Position Summary:
Working under the direction of the Director of Community Wellbeing, the Coordinator, Community Events and Engagement (the Coordinator) is responsible for planning, coordinating, delivering, and evaluating Town events, external event coordination, community engagement related to events, community recreation and wellbeing, staff wellbeing initiatives, and neighbourhood engagement support. The Coordinator will explore relational practices in their work by creating opportunities to develop resident-led recreational activity, facilitating co-design principles and encouraging resident participation in program development and planning. The position supports the Department of Community Wellbeing by creating clear event processes and dedicated capacity, strengthening relationships with residents and partners, and ensuring that civic gatherings, neighbourhood activities, and partner-led events contribute to community wellbeing, belonging, and public life in Wolfville.
This position works closely with the Coordinator of Community Recreation, Community Safety and Compliance staff, Office of the CAO, Public Works, Corporate Services, the Wolfville Business Development Corporation; Acadia University, community organizations, businesses, volunteers, and event organizers. The role requires strong decision-making discipline, practical project coordination, public-facing relationship skills, and the ability to move work from idea to implementation.
Core Expectations of the Role:
Town Events and Gatherings
Lead the planning, coordination, delivery, and evaluation of assigned Town events, including annual Heritage Day, Volunteer Appreciation, Canada Day, Mud Creek Days, Welcome to Wolfville, Night of Lights and other civic, seasonal, recognition, and community events.
Incorporate co-design and participatory planning principles into event planning and development where appropriate.
Develop and maintain comprehensive event workplans and facilitate post-event debriefs that identify lessons learned after each event and update procedures to improve future delivery.
Coordinate internal service requirements with appropriate Town officials, support agencies and other partners as required.
Coordinate event vendors, performers, contractors, volunteers, permits, insurance requirements, facility or park bookings, equipment, supplies, signage, and site logistics.
Neighbourhood Engagement and Community-Led Activity
Work collaboratively with the Coordinator, Community Recreation to support integrated delivery of recreation, neighbourhood engagement, and community events.
Support the Department’s neighbourhood-based approach to recreation by helping turn resident ideas, park conversations, and emerging community interests into small gatherings, pop-up activities, and community-led initiatives.
Use events and gatherings as opportunities to build relationships, listen to residents, identify emerging needs, and strengthen a sense of belonging across neighbourhoods.
Assist residents, informal groups, and community organizations with practical coordination such as space access, equipment, promotion requests, volunteer logistics, and simple planning tools.
External Event Attraction and Coordination
Assist in the development of strategy and methods for identifying and attracting unique events that are a good fit for Wolfville and contribute positively to community and economic life.
Serve as the point of contact for external event organizers seeking to host special, large-scale, or recurring events in Wolfville.
Help event organizers navigate Town processes, including bookings, permits, insurance, road closures, waste management, safety & emergency planning, accessibility, public communication needs, and internal service requests.
Provide recommendations to the Director on event attraction, event support levels, and emerging opportunities.
