Verified Job
Clerical - Administrative
Contract Administrator
Clerical - Administrative
#716398
Remote / WFH
Downer
Job Description
Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here
Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:
Free access to Marram health care benefits and discounted holiday homes
Discounts for Samsung, PB Tech, Gym memberships and more!
$500 bonus for current employees who refer a friend to Downer
Progression and development programs on offer including our inspiring leader’s programme for top performers
Te kōwhiringa | The Opportunity
We are seeking a highly organised and proactive Contract Administration Coordinator to support our Waikato Greenspace operations. Based in Ngāruawāhia or surrounding areas, this is a pivotal role responsible for coordinating administrative, financial, and operational support functions that underpin successful contract delivery.
You’ll be a key team player, working across job management systems, customer interactions, reporting, and subcontractor coordination to ensure everything runs smoothly and efficiently. This role also offers the opportunity to contribute to quality auditing and contract improvement initiatives.
Key Responsibilities:
Oversee end of month processes, prepare claim and report documentation
Act as a point of contact for customer queries
Monitor compliance with response timeframes and reporting requirements
Process and maintain all contract documentation including variations, quotes, and notices
Assist with contract and tender documentation, including formatting and submission
Prepare meeting agendas, record minutes, and track action times
Assist with debtors administration, including invoicing support and follow ups
Champion and manage job workflows using MS Dynamics and AWM
Support the administration of health and safety requirements across all jobs
Provide general support to delivery teams, including coordination of phones, passwords, fuel cards, and day to day operational needs
Nga pūkenga matua | Important Skills
You’re a motivated and detail-oriented professional who thrives in a fast-paced environment
You’ll also have:
Minimum 5 years’ experience in contract administration
Experience working with SharePoint, including document management and collaboration, would be beneficial
High level of proficiency in MS Office suite
Proven experience in building contract claims and invoicing
Be a confident communicator and enjoy working with a wide variety of customers
Excellent organisation skills along with the ability to prioritize tasks and meet deadlines
Strong interpersonal skills and confidence in building and maintaining relationships at all levels
Ko wai mātou | Our Organisation
Want to know more about what it is like to work at Downer? Then head to our People Site here!
Me pēhea ki te tono | How to apply
If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 733507
We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.
Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:
Free access to Marram health care benefits and discounted holiday homes
Discounts for Samsung, PB Tech, Gym memberships and more!
$500 bonus for current employees who refer a friend to Downer
Progression and development programs on offer including our inspiring leader’s programme for top performers
Te kōwhiringa | The Opportunity
We are seeking a highly organised and proactive Contract Administration Coordinator to support our Waikato Greenspace operations. Based in Ngāruawāhia or surrounding areas, this is a pivotal role responsible for coordinating administrative, financial, and operational support functions that underpin successful contract delivery.
You’ll be a key team player, working across job management systems, customer interactions, reporting, and subcontractor coordination to ensure everything runs smoothly and efficiently. This role also offers the opportunity to contribute to quality auditing and contract improvement initiatives.
Key Responsibilities:
Oversee end of month processes, prepare claim and report documentation
Act as a point of contact for customer queries
Monitor compliance with response timeframes and reporting requirements
Process and maintain all contract documentation including variations, quotes, and notices
Assist with contract and tender documentation, including formatting and submission
Prepare meeting agendas, record minutes, and track action times
Assist with debtors administration, including invoicing support and follow ups
Champion and manage job workflows using MS Dynamics and AWM
Support the administration of health and safety requirements across all jobs
Provide general support to delivery teams, including coordination of phones, passwords, fuel cards, and day to day operational needs
Nga pūkenga matua | Important Skills
You’re a motivated and detail-oriented professional who thrives in a fast-paced environment
You’ll also have:
Minimum 5 years’ experience in contract administration
Experience working with SharePoint, including document management and collaboration, would be beneficial
High level of proficiency in MS Office suite
Proven experience in building contract claims and invoicing
Be a confident communicator and enjoy working with a wide variety of customers
Excellent organisation skills along with the ability to prioritize tasks and meet deadlines
Strong interpersonal skills and confidence in building and maintaining relationships at all levels
Ko wai mātou | Our Organisation
Want to know more about what it is like to work at Downer? Then head to our People Site here!
Me pēhea ki te tono | How to apply
If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 733507
We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.
