Conference and Functions Coordinator

Discover a career with purpose at MBIE


Discover a career with purpose at MBIE
Deliver exceptional events that make a lasting impression
2x Permanent full time | Wellington based
Salary $68,380.00 - $77,35+.00 + KiwiSaver + Wellness benefits
Tenei turanga - About the Role:
Are you a detail-oriented organiser with a passion for creating seamless, high-quality event experiences? We're looking for two Conference and Functions Coordinators to manage and coordinate a variety of conferences, meetings, and functions for our new All of Government meeting space.



This is a professional, customer-focused role where you'll be responsible for the end-to-end coordination of events-from venue setup and audiovisual arrangements to catering and client liaison. You'll ensure every event runs smoothly and leaves a positive impression on all attendees.



What you'll be doing:



; Coordinating and delivering a range of events, including meetings, conferences, corporate functions, and social gatherings.
; Managing all aspects of event logistics, including room setup, AV requirements, catering, and signage.
; Acting as the main point of contact for clients and guests, ensuring a professional and welcoming experience.
; Liaising with internal teams and external vendors to ensure seamless event execution.
; Monitoring event timelines and responding to last-minute changes with confidence and efficiency.
Why join us?



This is a fantastic opportunity to be part of a brand new dynamic, people-focused team that supports meaningful work across the public sector. You'll play a key role in delivering events that bring people together and support the work of government agencies.

Nga pukenga me nga wheako e hiahiatia ana - Skills and Experience Required

; Previous experience in conference/event coordination, hospitality, or catering management.
; Sound organisational skills with the ability to manage multiple events simultaneously.
; Excellent communication and customer service skills.
; Knowledge of catering services, menu planning, and dietary considerations.
; Understanding of AV equipment and conference room setup is an advantage.
; Ability to work efficiently in a fast-paced environment.
; A positive attitude and professional demeanour.
; Must have the legal right to live and work in New Zealand.
; Flexibility to work in alternative buildings when required.
Etahi korero mo MBIE - About MBIE:
MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

Mahi Tahi - Better Together
Maia - Bold and brave
Pae Kahurangi - Build our Future
Pono Me Te Tika - Own It
Our aspirations are echoed in our Maori identity - Hikina Whakatutuki - which broadly means `lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mohio ana a Hikina Whakatutuki i puea ake te kotuinga I waenganui i a ngai Maori me te Karauna i Te Tiriti o Waitangi, a, kei te whai ia ki te whakau ake i Te Tiriti o Waitangi. Ma te whai kiko o nga kotuinga ahungaroa o ngai wi, o ngai Maori, me etahi atu ropu Maori ki te Karauna, katutuki tenei. He ahuatanga nui tenei e ahei ai nga mahi whanaketanga a-ohanga, a-papori hoki ki a ngai Maori me Aotearoa whanui. E whai tonu ana matou ki te kotui atu ki nga iwi mo te rapu huarahi hou ki te whakaara i nga kaupapakua roa nei e tami ana i a ngai Maori me Aotearoa whanui, a, e whai ana hoki ki te tautohu i nga aheinga kokiritanga ma nga iwi, me te tautoko i nga iwi kia whai mana ake ai enei aheinga.

Me pehea te tono - How to Apply:

Click here to view a position description. All applications must be submitted via our online process and include a Cover Letter and CV outlining your interest and suitability for the role.

Email Dorinda Te Kiri at dorinda.tekiri@mbie.govt.nz quoting ref MBIE/173+4 if you have any further questions.

Applications close 8 June 2025

 
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