ADS Level 5 - Administrative Assistant - Records - Registrar's Office - Student Experience Hub

The Registrar’s Office and Student Experience Hub are seeking an Administrative Assistant to provide operational support to the records division of the Registrar’s Office. The successful applicant will report directly to the Associate Registrar. This is a multifaceted and challenging role which includes a variety of tasks.
RESPONSIBILITIES:

Provide assistance to the Academic Planning and Curriculum Committee, supporting the submission, coordination and production of curriculum change submissions in preparation for Senate review
Manage the updating of Student Information System and Academic Calendar (current and future) with respect to curriculum change approvals
Manage and update course data (archived, new, cross-listings, equates)
Maintain system updates related to Advisor status on campus
Manage the Academic Standing review process and communication of associated decisions to students (including recording of status and conditions on the Student Information System)
Support the Academic Appeals process by compiling and collecting supporting information and documentation for use by the Committee Chair, and by representing the Registrar’s Office on that committee. Record decisions and associated conditions of committee decisions
Support aspects of Convocation in relation to the Registrar’s role in this event
Support the confirmation of varsity athlete eligibility
Coordinate and facilitate Departmental Chair election process
Confirm Education Verification requests
Support the administration of non-academic progression requirements
Support data management and reporting of UCE/Cairo students transitioning to UPEI
Respond to external requests for student record information
Perform other related duties as required
QUALIFICATIONS:
Successful completion of a two-year post-secondary program and at least two years’ experience in an administrative support role or an equivalent combination of education and experience
Excellent interpersonal skills and demonstrated effective collaboration
Strong oral and written communication skills (editing skills would be considered an asset)
Demonstrated commitment to valuing equity, diversity and inclusion and contributing to an inclusive working and learning environment
Culturally competent communication and cross-cultural understanding
Ability to work independently as well as a member of a team, exercising a high degree of judgment and confidentiality
Experience and use of various software programs such as Microsoft Office, Outlook Mail Calendar, Word, Excel, Google Docs and Internet (must be able to search for required information)
Ability to work with minimal supervision
Familiarity with a university environment and with UPEI’s Colleague Student Information System and Pressbooks would be considered an asset
Adaptability and flexibility in a variety of situations Read more