ADMINISTRATOR

Full job description
ADMINISTRATOR

Salary: £24,285.60 per annum

Working Hours: Permanent, Full Time, 37.5 hours per week Monday to Friday between 9am and

5pm

Location: Manchester Magistrates Court, Manchester, M60 1PR


G4S Facilities Management is looking for a dedicated and proactive Administrator to join our team at Manchester Magistrates Court. This full-time, permanent position offers a fantastic opportunity for an individual who excels at both independent work and team collaboration, providing crucial administrative support to ensure the smooth operation of our services.

Key Responsibilities

Financial Administration: Raising Purchase Orders (POs) on Ariba for rechargeable items and maintenance suppliers, sourcing products, obtaining quotes, and ensuring accurate budget use for POs and invoices. You'll also manage supplier queries related to POs and invoices, and keep spend spreadsheets meticulously updated.

Inventory Logistics: Managing client stationery stock levels, replenishment, and distribution. Handling deliveries for ordered items.

Operational Support: Overseeing Royal Mail postage figures and franking machine maintenance, recording copier usage and acting as a first-line response for breakdowns.

Reporting Helpdesk: Preparing monthly performance reports, covering helpdesk duties on rotation (logging and closing jobs on CAFM), and logging Near Miss incidents.

Compliance General Admin: Ensuring supplier files are complete with PO/Contract and HS documents, undertaking general administrative tasks as needed, and providing porterage cover when required.



Essential Requirements:

IT – Google Docs/Sheets/Drive

Effective Communication

Excellent organisational skills

Experience with CAFM management


You will be valued and supported, and provided with first class training and competitive benefits.


Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

25 days holiday plus bank holidays.

Progression, training and development catered to you.

Refer A Friend incentives.

Company pension scheme with employer contributions.

G4S Life Assurance Scheme.

Subsidised healthcare plan.

Charity work- Match-IT and Payroll Giving.

Confidential Counselling Services.

24/7 support specialising in health and medical.

Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers. Read more