Administrative Support IV

Location
Calgary, AB
 
Benefits
Pulled from the full job description
On-site parking
 
Full job description
Your Opportunity:
Reporting to the Parking Services Coordinator, the incumbent performs the following duties including others as directed by management: Coordinate the administration of parking privileges to AHS staff, patients, and visitors. Provide administrative support to the Parking Managers. Create and maintain parking operational reports, cash handling reports and other financial records including department and contractor invoicing. Create, prepare, maintain, and analyze Excel Spreadsheets and maintain and analyze Access database files Manage parking information using various databases. Produce monthly, quarterly, and annual reports. Create, maintain, and monitor site parking violation data and reports. Order and monitor general office supplies, placard inventory and operational supplies, part of managing office supplies requires lifting/carrying of 25lbs printer paper boxes and document storage boxes and carry as needed. First contact for equipment problems, violation appeals and unique parking requests. Prepare physician, contractor, and non-AHS parking invoices. Track and reconcile monthly, quarterly, and annual revenue and expenses using e-People, T2 Systems and Excel. Perform and manage audit data reviews to meet scheduled deadlines. Analyze financial and operational data and recommend improvements to the Parking Manager. Facilitate calls to collect unpaid parking citations and parking fees. Coordinate situations involving towing vehicles. The employee would need to make decisions on the spot based upon the information provided.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV
Union: AUPE GSS
Unit and Program: Parking Services
Primary Location: Richmond Road Diag Treat Centr
Location Details: As Per Location
Multi-Site: Not Applicable
FTE: 1.00
Posting End Date: 31-JUL-2025
Employee Class: Regular Full Time
Date Available: 11-AUG-2025
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: Saturday/Sunday
Minimum Salary: $26.07
Maximum Salary: $31.68
Vehicle Requirement: Not Applicable
Required Qualifications:
Some post-secondary education.
Additional Required Qualifications:
Grade 12 diploma. 1+ years' experience with Microsoft Office Suite. 1+ years' experience working a position primarily facilitated on computers. 2+ years' experience in cash and credit card handling. 1+ years' experience in financial auditing and/or reconciling. 1+ years' experience working for a parking operation. 1+ years customer service experience. 1+ years in an administrative role. 2+ years of working experience in an environment dealing with irate customers. Ability to walk 1-3kms. Ability to lift 11.34 (25lbs).
Preferred Qualifications:
1+ years' experience with parking equipment reporting systems. Knowledge of AHS e-People and Oracle systems an asset. Knowledge of T2 Systems software and web interface an asset. 1+ years' experience in business bookkeeping/accounting. 1+ year experience handling collections calls for unpaid citations, and parking fees an asset. 1+ years' experience working at a License Registries an asset
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