Administrative Specialist - Part Time

Job description
Administrative Specialist: Part -Time Tampa, FL 33602 (24 hours weekly to start) We are seeking a highly organized and proactive Administrative Assistant (Part-Time) to become an integral part of our team, providing comprehensive support to our Chief Legal Officer, directors, and managers. If you are a professional who excels at managing a wide variety of administrative tasks with precision and discretion, this is the perfect opportunity for you.

You will be the backbone of our leadership team, anticipating needs, solving problems, and ensuring the smooth operation of our daily functions. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about providing top-tier support.

Key Responsibilities:
• Leadership Support: Manage calendars, coordinate meetings, and handle complex travel arrangements for senior leadership.
• Communication Hub: Act as the primary point of contact for all communications, prioritizing and responding to incoming mail, email, and phone calls.
• Document Management: Draft, proofread, and finalize a wide variety of confidential documents, reports, and correspondence.
• Operational Excellence: Recommend and implement improvements to administrative workflows and track time-sensitive items on behalf of management.
• Meeting Coordination: Take and transcribe dictation and minutes for meetings and proceedings.

Qualifications:
• A associates degree and at least two years of administrative or secretarial experience.
• An equivalent combination of education, training, and related experience will also be considered.

If you are ready to take on a pivotal role where your contributions directly support a team of leaders, we encourage you to apply!

salary: $20 - $22 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities
• Independently perform a wide variety of administrative, secretarial and confidential functions and duties supporting the Management team.
• Manages and closely monitors Management’s calendars; schedules and coordinates appointments, conferences and itineraries; makes travel and lodging arrangements; completes travel reimbursement documentation.
• Interprets, recommends and implements improvements to administrative policies and internal workflow procedures.
• Takes special attention to important matters received or observed, such as incoming postal mail, electronic mail, correspondence, statements, phone calls and internal staff actions.
• In Management’s absence, ensures that requests for action or information are completed or referred to appropriate staff member or area of responsibility; determines whether Management should be notified of high-priority or emergent matters.
• Initiates and composes correspondence, memos, spreadsheets, logs, invoices, and reports in final form, for approval or signature of Management.
• Prepare and distribute outgoing electronic mail and correspondence on behalf of Management; as authorized, may utilize an electronic signature or stamp for Management.
• May serve as a representative and liaison for Management by disseminating instructions and following-up on the status of time sensitive items

The essential functions of this role include:
• working in a smoke free environment
Skills
• Administrative Duties (2 years of experience is required)
• Handling Confidential Information (1 year of experience is required)
• Microsoft Excel (2 years of experience is required)
• Expense Reports (2 years of experience is preferred)
• Invoicing
• Scheduling Appointments (2 years of experience is required)
• Maintaining Calendars (2 years of experience is required)
• Executive support (1 year of experience is required)
• Vendor Management (1 year of experience is required)
• Travel arrangements (1 year of experience is required)
• Problem Solving
• Preparing Agendas
• Answering Phones
• Organization
Qualifications
• Years of experience: 2 years
• Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, ADD, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days. Read more