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Administrative Clerk
Jobs
#539426
Full Time
Job Description
Position Information
Position Title
Administrative Clerk
Department/Unit
Student Accessibility Services
Location
Halifax, Nova Scotia, Canada
Posting Number
S066-25
Employee Group
NSGEU Local 77
Position Type
Term
Duration of Contract (if applicable)
1 year
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$25.8+ - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)
Classification
C5
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Student Affairs is a collection of integrated units that collaborates with faculty, staff and students to enhance the student experience. We promote an inclusive, holistic and student-centric approach to learning and academic success and act as a professional resource in the delivery of evidence-based student enrolment, wellness, development and academic support programs and services. Reporting to the Manager of the Student Accessibility Centre, the Administrative Clerk will provide administrative and operational support to the three core services offered by the Student Accessibility Centre.
Key Responsibilities
In collaboration with the Manager and Accommodated Testing Coordinator, prepare and distribute communications for students and faculty on service processes for each of the three areas (accommodated exam service, note taking service, and assistive technology library service).
Assist with the creation of weekly and final exam schedules, including booking external room locations. Ensure logistics such as receiving test/exams from instructors, laptops, accessories and invigilation kits are secured, in working order and returned, etc.
Coordinate all aspects of the note taking service, including finding note takers, matching note takers to classes and ensuring notes are accessible using the Accommodate software.
Develop, update and maintain databases and procedure manuals as required for all operations. Assist in compiling monthly, term and annual service statistics.
Participate in the hiring process for student staff, assist in coordinating student staff schedules and clerically coordinate the creation and processing of student payroll forms.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Business Administration/Administrative Professional diploma with three to five years’ of related experience (or equivalent combination of training and experience).
Strong organizational and communication (both written and oral) skills.
Demonstrated ability to manage conflict, prioritize tasks and manage time-sensitive matters, while maintaining attention to detail.
Demonstrated aptitude for and ability to work with technological and communications platforms and various software (e.g. digital content management systems, email software, Adobe, Microsoft Office).
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity
Posting Detail Information
Number of Vacancies
1
Open Date
04/07/2026
Close Date
04/14/2026
Open Until Filled
No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
https://dal.peopleadmin.ca/postings/184+4
Position Title
Administrative Clerk
Department/Unit
Student Accessibility Services
Location
Halifax, Nova Scotia, Canada
Posting Number
S066-25
Employee Group
NSGEU Local 77
Position Type
Term
Duration of Contract (if applicable)
1 year
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$25.8+ - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)
Classification
C5
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Student Affairs is a collection of integrated units that collaborates with faculty, staff and students to enhance the student experience. We promote an inclusive, holistic and student-centric approach to learning and academic success and act as a professional resource in the delivery of evidence-based student enrolment, wellness, development and academic support programs and services. Reporting to the Manager of the Student Accessibility Centre, the Administrative Clerk will provide administrative and operational support to the three core services offered by the Student Accessibility Centre.
Key Responsibilities
In collaboration with the Manager and Accommodated Testing Coordinator, prepare and distribute communications for students and faculty on service processes for each of the three areas (accommodated exam service, note taking service, and assistive technology library service).
Assist with the creation of weekly and final exam schedules, including booking external room locations. Ensure logistics such as receiving test/exams from instructors, laptops, accessories and invigilation kits are secured, in working order and returned, etc.
Coordinate all aspects of the note taking service, including finding note takers, matching note takers to classes and ensuring notes are accessible using the Accommodate software.
Develop, update and maintain databases and procedure manuals as required for all operations. Assist in compiling monthly, term and annual service statistics.
Participate in the hiring process for student staff, assist in coordinating student staff schedules and clerically coordinate the creation and processing of student payroll forms.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
Business Administration/Administrative Professional diploma with three to five years’ of related experience (or equivalent combination of training and experience).
Strong organizational and communication (both written and oral) skills.
Demonstrated ability to manage conflict, prioritize tasks and manage time-sensitive matters, while maintaining attention to detail.
Demonstrated aptitude for and ability to work with technological and communications platforms and various software (e.g. digital content management systems, email software, Adobe, Microsoft Office).
Assets
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
Respect & Inclusion
Adaptability
Knowledge & Thinking Skills
Communication
Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity
Posting Detail Information
Number of Vacancies
1
Open Date
04/07/2026
Close Date
04/14/2026
Open Until Filled
No
Special Instructions to Applicant
Quick Link for Direct Access to Posting
https://dal.peopleadmin.ca/postings/184+4
