Administrative Assistant/Receptionist

In the world of corporate Edmonton, you are a rising star! You are organized and can manage schedules and competing priorities with ease. You have a keen eye for detail, thrive on a deadline, love to laugh, and have the “let’s figure out how to solve this” attitude. You believe in the power of a spreadsheet, have killer time-management skills, and love “to-do” lists, but more importantly, get a great deal of satisfaction finishing off the “to-do” lists.

What Moves You

· Your interpersonal skills are great! What can you say? You’re a people person!

· You’re a stickler for detail and documentation. Sweating the details is what you do best.

· You don’t need someone to light a fire under you, you’re a human sparkplug, taking the initiative and enthusiastically managing multiple projects with limited supervision.

· You manage your time as expertly as you manage your projects – prioritizing, planning, and organizing are part of your DNA.

· You’re a Swiss vault when it comes to confidentiality.

· You’re not only comfortable with urgent concerns, you embrace them, deal with them, and then get back to your regularly scheduled program.

· You’re just as comfortable working with senior executives as you are with staff on the frontlines.

What You’ll Do

· Provide administrative and office management support to our small team – you will be the heart of our group!

· Provide reception service (you are the face and voice of our little company too!)

· Ensure team members’ preparedness for meetings and other obligations by reviewing all invitations and agendas, then prepare briefing notes.

· Organize documentation and technology, as needed, for meetings and obligations.

· Manage the President’s calendar, including triaging incoming requests and competing priorities.

· Manage the team’s filing and document retention.

· Make recommendations for process improvement.

· Coordinate logistics of team meetings, seminars, workshops and special events.

· Review executive correspondence and documents to ensure there are no typos, errors or content issues, making edits as necessary.

· Draft reports and research for potential projects or current projects.

· Troubleshoot and/or escalate office administration issues as they arise.

· Prepare correspondence for the team.

· Create tracking sheets for action items identified at meetings, then follow up on outstanding items.

· Manage and prepare agendas, presentations, and projects for team as needed.

· Maintain and order office supplies.

· Manage expenses, monthly invoicing prepared to clients, and do budget tracking.

· Provide project management support to our active projects. This can include invoice support, marketing support, builder liaison, and many other exciting opportunities to grow your skill set!

· Present a positive and profession image.

Roles and responsibilities may not be limited to these duties. We’re a team of eight so we grow together and all step in where we must!

What You Bring

As the Office Manager, you possess the following:

· A positive, self-starter attitude, with a passion to learn more about the land development industry and improve on processes already in place.

· A thorough understanding of office procedures and practices. You could probably show us a few tips and tricks to make things more efficient.

· The desire to be proactive on a daily basis and always anticipating the next requirement.

· A surgeon’s eye for detail – you probably checked this ad for grammar and spelling!

· A willingness to learn from your mistakes but a desire for perfection in all you do.

· Extensive computer skills in using MS Office, general PC use, Adobe products, and other internet-based programs. Knowledge of any accounting software or process is an asset!

· Exemplary customer service with a desire to ensure a positive experience every time.

· Excellent communication in English via email, telephone, and in person. Second language skills would be an asset.

· Ability to multi-task with various high priority projects while maintaining quality of workmanship through efficient time management.

· A resourcefulness that can outmatch MacGyver and Googling combined!

What’s Important to Us

· A post-secondary diploma in Business Administration or a related industry field. Education is important to us!

· Five to ten years of experience in an administrative role; you’re no newbie.

· Knowledge of land development, legal documents, and/or real estate regulations an asset.

· Must be able and willing to work Monday to Friday, 8:30 am – 5:30 pm required in office.

Who We Are

Avillia Developments is a privately owned and operated Land Developer with several projects in the Edmonton Capital region including Sherwood Park, Leduc, Beaumont, Calmar, and Spruce Grove. We have also recently expanded with projects in British Columbia.

We have been creating neighbourhoods for nearly 30 years. What drives us is a passion for developing functional, beautiful and diverse environments for people to live, work and relax.

We assist private developers in the pre-construction process with tactical consulting, in-depth knowledge and understanding of the sector with proven abilities in handling government, legal, and permit situations.

Our project management services include:

· Consulting and Advisory Services

· Feasibility Analysis

· Municipal and Regulatory approvals

· Budget analysis

· Project management of entire project from start to completion

Avillia Developments – it’s all about lifestyle!

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Life insurance
On-site parking
Paid time off
Vision care
Schedule:

Monday to Friday
Education:

AEC / DEP or Skilled Trade Certificate (required)
Experience:

administrative assistant: 5 years (required)
receptionist: 5 years (preferred)
Land Development or Real Estate: 5 years (preferred)
MS Office: 5 years (required)
MS Excel: 5 years (required)
Language:

English (required)
Work Location: In person

Application deadline: 2024-0+-13
Expected start date: 2025-05-05 Read more