Administrative Assistant

Position # : V35713

Expected Start Date: May 07, 2025

Union: OOS

Facility: TBD

City/Town: Regina

Department: Practitioner Staff Affairs

Type: Full-time temporary

Expected Up to Date: August 2+, 2025

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: Reporting to the Manager, the position is accountable for the efficient operation of the portfolios through coordinating and managing clerical functions of the office, carrying out duties in a confidential nature, and assigned clerical functions for the Department. The Confidential Administrative Assistant is responsible for the efficient and effective operation of the Practitioner Staff Affairs office through accurate and timely execution of a variety of complex clerical and secretarial functions. The incumbent, exercising considerable initiative and with considerable attention to detail, carries out the duties and responsibilities of the position with minimal direction and day to day supervision.

Human Resources Exemption: No

Experience

Five (5) years experience in an office environment
Education

Completion of Grade 12 supplemented by a recognized business course
Other Education and Training

Basic medical terminology
Knowledge and Abilities

Has demonstrated strong interpersonal and communication skills.
Ability to take and transcribe minutes and to operate recording equipment
Ability to enter data with accuracy and attention to detail
Prepare responses to routine correspondence
knowledge of office systems including confidential information systems
Able to plan, prioritize and execute responsibilities independent of supervision
Demonstration of extreme attention to detail
Ability to demonstrate appropriate level of professional conduct and judgement.
Ability to competently use computers and software applications
Provide effective editing for draft materials presented for data entry
Extensive knowledge of business grammar and punctuation
Demonstrates effective verbal and written communication skills.
Knowledge of reconciliation of finance/payroll/supply inventory records
Knowledge in Microsoft Office Suite
Other Information

For more information on the city of Regina please visit https://www.regina.ca/

The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred.
Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team.

Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

We work together to improve our health and well-being. Every day. For everyone.
We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.
We are committed to the Truth and Reconciliation Commissions Calls to Action.
We work in the spirit of truth and reconciliation, acknowledging Saskatchewan as the traditional territory of First Nations and Métis People.

Please note: Only applications that include all required documentation will be considered.
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