Administrative Assistant

Job description
Location: Evesham

Contract type: Permanent

Working Pattern: Full Time

About Magic Square Technologies:
Magic Square (UK) Technologies Limited (MGS) is an independent consulting engineering firm based in the United Kingdom, providing services to world’s leading automotive OEMs and specializing in engineering analysis, mechanical design, and virtual product development using computer-aided engineering (CAE) techniques.
MGS also focuses to become one of the key innovation drivers in the CAE/CAD industry. The development, nurturing and marketing of new ideas are firmly embedded in our processes. We are also continually working on a number of research projects, the findings of which represent a milestone in product or process optimisation and open up new fields of application.

Job description:
Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Job Skills/Responsibilities:
• Answer phone calls and maintain a rapid response rate according to agreed standards.
• Log information on calls received, where required and maintain detailed and accurate records.
• Maintain and update continuously, by local knowledge and by local means, a log of the availability of staff likely to receive inbound calls.
• Manage, organise, and update relevant data using database applications.
• File data and perform other routine clerical tasks as assigned and for other departments as needed.
• Order and maintain relevant office supplies for effectiveness of personal duties.
• Operate a variety of standard office machines, including a personal computer and a variety of computer software, phone, fax, calculator, shredding machine and photocopy machine.
• Communicate and liaise verbally and in writing between customers/suppliers/visitors/enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person, and to verbal or written instructions.
• Establish and maintain effective working relationships with co-workers, supervisors and the general public.
• Perform reception duties in an efficient, professional and courteous manner.
• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health safety procedures.
• Research and investigate information to enable strategic decision-making by others.
• Arrange and participate in meetings, conferences, and project team activities.
• Adhere to stated policies and procedures relating to health and safety, and quality management.
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
• Pursue personal development of skills and knowledge necessary for the effective performance of the role.

Additional Information:
Candidates MUST be eligible to work and live in the UK.
To Apply: Please send CV Covering Letter to careers@magicsquare-uk.com or admin@magicsquare-uk.com Read more