Administration Assistant

Job description
About Jay Duggin Painting

Based in the heart of Adelaide, we are an award-winning Painting and Decorating company. We work on both residential and commercial projects with private clients, builders, and local Councils. We are concerned about the environment and practice eco-friendly procedures to reduce our environmental impact.

What We Will Offer You

The opportunity to join a growing organisation, with established clients.
A great team culture and fun working environment
Monthly team social events and awards
Quarterly and end of year celebration
Training development
Competitive salary, above awards rates
A permanent part time role, with flexible hours.

Role overview:

This position will report to the General Manager and is required to undertake the general administration of the business to ensure the smooth operation.

Main Responsibilities

Be the ‘face of the business’ as the first point of contact: answering telephone calls, emails and other correspondence
Complete all general administration functions for the business and the General Manager
Deliver exceptional customer service to our clients
Enter, maintain and manage tasks in the job management system from start to finish
Onboarding of new staff, including ordering new uniforms and creating the training matrix
Action police clearances and all employment checks for employees
Raising purchase orders for material and any follow up
Book in quotes and provide costing of jobs following the quote
Monthly updates with our SEO company
Schedule and take minutes of meetings
Create monthly and quarterly newsletters
Write relevant blogs for the website
Make process improvements
Providing updates to the team on safety and compliance

What you will bring:

Minimum 2-3 years’ experience in office administration
Background working in trade business highly desirable
Experience using Servicem8 or similar tradie job management software highly desirable
Experience using XERO or similar accounting software highly desirable
Proficient in MS Office Suite
Able to work individually demonstrating initiative, but also willing and capable to work as part of a team
High level communication and interpersonal skills
Excellent customer service skills
Highly motivated with strong attention to detail
Ability to take initiative and make recommendations for process improvement
Excellence organisation, problem solving, and time management skills
Able to multitask and adapt when plans change
Current driving licence

To Apply:

Click ‘Apply’ and upload your current resume addressing the above criteria.

Application Process

All applicants will be contacted via email in the first instance to advise if progressing or if unsuccessful. For further information and a confidential discussion contact our HR/Recruitment Partner on hrtalent@esshr.com.au

Applicants need to be in Adelaide with full working rights to be considered. Read more