Administration Assistant to Chief People Officer

Seeking an experienced administration professional to support the Chief People Officer at Swinburne University
Ongoing/ full-time position at our vibrant Hawthorn campus
HEW 5 position | 17% super | flexible/ hybrid options available

About the Role
Are you a proactive, detail-oriented professional with a passion for providing high-level executive support? We're looking for an exceptional Administration Assistant to join our dynamic team and work directly with the Chief People Officer (CPO) in a fast-paced, impactful role at Swinburne University.

In this role, you'll be the trusted right-hand to the CPO—managing busy diaries, coordinating meetings and divisional events, arranging complex travel itineraries, and preparing key documentation. You'll be the go-to person for resolving issues efficiently and ensuring operations run smoothly behind the scenes.

Success in this role calls for discretion, diplomacy, and a deep understanding of internal policies and procedures. You'll be engaging with colleagues across the University, as well as external stakeholders and international partners—so strong communication and interpersonal skills are essential.

If you're tech-savvy with advanced skills in Microsoft Office and thrive in a culturally diverse environment, and pride yourself on your initiative and professionalism, we’d love to hear from you.

This is more than just a support role; it’s an opportunity to make a real impact. Apply now and become a valued part of a purpose-driven organisation making a difference in education and beyond.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:
Demonstrated experience in providing high-level senior leadership support including the ability to deal with information of a sensitive and confidential nature.
Excellent interpersonal, written and verbal communication and relationship management skills with demonstrated ability to communicate across cultures, and with staff at all levels of an organisation.
Ability to be proactive and show judgement and initiative, to work independently and be an effective team member.
Sound analytical and conceptual skills, with the ability to collect and interpret relevant information and find appropriate solutions to complex problems.
Well-developed IT skills including high level of competency in the use of word processing, spreadsheet, and e-mail, in particular MS Office applications

Qualifications
A degree with subsequent relevant experience and broad knowledge in senior administrative fields; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.?

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications Close: Tuesday 2+th May 2025 at 12pm.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 +214 3550.

Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.
  Read more