Administration Assistant - Head Trauma

The Opportunity

At Shine, we champion better justice for our clients. And as a full-time, permanent Administration Assistant/Paralegal working from our Brisbane CBD-based Head Trauma team, that starts with you.

Want a job that provides real career progression to kick starts your legal career? You'll be part of a truly connected team of authentic people who are as passionate as you are. And you’ll be visible and valued for who you are and what you bring.

With empathy, adaptability and initiative, you will be a true champion of our clients by:
Managing and saving incoming emails from the head trauma inbox which included combining large records, downloading records, converting to PDF, extracting WorkCover files.
Managing head trauma inbox, categorising emails, ensuring all emails have been actioned or following up with the authors or paralegals regarding briefs, outgoing correspondence, invoices, etc.
Scanning and saving the incoming physical mail to our internal systems, and emailing to authors.
Collating medical and counsel briefs electronically including pagination and hyperlink.
Emailing all outgoing correspondence for authors and paralegals and collating large documents, disclosures, and list of documents.
Collating court filing, affidavits exhibits, once received from internal team members, and requesting cheques, calling the court registry to find out information is needed, when required.
Processing invoices for payment and submitting purchase orders, saving remittances to file and liaising with accounts for urgent payment or any discrepancies.
Proactively providing chargeable and non-chargeable support to our Legal team with general administrative duties, in order to obtain maximum compensation for clients, from file opening to closure.
What you’ll bring
Previous administration/business support experience.
Accurate typing skills with intermediate Word Excel skills.
Keen eye for detail in your document management and collation skills.
A great communicator both verbally and in writing.
You’ll be naturally empathetic and have a resolute passion for helping people, especially those that have undergone trauma.
You’ll recognise and value the importance of your role in being the gateway to support our clients.
Shine Lawyers: A place for you. It means more here.

At Shine, purpose really matters.
It’s our clients, who summon the courage to stand up to injustice.
It’s the communities we are part of and support every day.
It’s our team, who champion what’s right and make this place what it is.
We’re an ASX-listed organisation, and we've been standing up for the rights of everyday Australians for more than 45 years. We’ve achieved a lot but you’ll find no airs and graces here. We’re humble yet relentless. We don’t pretend to be anything other than ourselves. And together, we’ve created a place for you to thrive.

Here are some of the things we hope you’ll love about working with us:
Connect and be you: Get the benefits you need, and work with truly authentic people. And you can enjoy the security of a large, well-established firm that treats you as a person, not a number.
Challenge and be challenged: We’re not here for “easy”. We want you to take your place at Shine and make a real impact. Question and challenge - that’s how we grow.
Achieve and grow: Start your Shine journey with our in-house learning programs, where you’ll find immediate connection and be set up for success. You will be provided real opportunities to step up and grow - within your role and beyond.
Visit https://www.shine.com.au/careers/life-shine to find out more and read the stories of our incredible people.

Excited to join us and stand up to injustice? Apply now and make Shine Justice a place for you.

As part of The Circle Back Initiative, we want you to feel supported through our recruitment process, which means that you will hear back from our friendly team – no matter the outcome.

We are committed to making Shine Lawyers a place for you by encouraging and supporting our people to bring their authentic selves to the workplace, and as a result, we know you’ll put your best self forward while righting wrong for our clients. We’re passionate about maintaining a diverse and inclusive environment here at Shine that celebrates all of our differences with age, disability, ethnicity, gender and sexual orientation, to name a few, and we encourage applications from Aboriginal and Torres Strait Islander candidates. You bring you . Read more