Executive Support Officer

Division: Operations
Location: Dubbo, NSW, AU, 2830
Req ID: 74063
Ongoing full time with the Central West, Orana and Far West Regional Delivery Team.
Dubbo based role with flexible work options and hybrid arrangements available.
Clerk Grade 5/6 Salary ($+7,027 - $107,05+ per annum) plus employer’s contribution to superannuation and annual leave loading

Are you an organised, detail-oriented professional who thrives in a fast-paced environment? We’re looking for a proactive Executive Support Officer to join our team and provide high-level support to our Director and Central West, Orana and Far West Team.

This role is a fantastic opportunity to play a key part in the smooth and efficient running of executive operations, while contributing to the achievement of organisational priorities.


About the Role

As the Executive Support Officer, you’ll deliver a wide range of executive and administrative services to ensure the Executive’s time is used effectively and priorities are managed smoothly. Your role will be central to keeping things running smoothly and ensuring the Executive can focus on delivering strategic outcomes.


Your responsibilities will include:

Managing the Directors calendar, coordinating meetings, travel, and correspondence.
Assessing and prioritising incoming requests to support effective time and workload management
Preparing and formatting high-quality documents such as briefing notes, agendas, presentations, and reports
Supporting decision-making by gathering and collating relevant background information
Providing logistical support in line with policies (e.g. travel, fleet vehicles, accommodation)
Maintaining efficient administrative systems and processes to streamline workflows
Liaising with internal and external stakeholders to coordinate meetings and manage the flow of information

For more details about this role, please .


About You

You’re a highly organised and adaptable professional with a keen eye for detail and a strong ability to manage competing priorities. You take initiative, solve problems before they arise, and approach your work with a client-focused mindset.

To succeed in this role, you will have:

Demonstrated experience delivering executive support services in a professional and responsive manner.
Excellent time management and organisational skills.
Strong written and verbal communication abilities, with a knack for clear documentation.
Proven ability to manage calendars, travel, and logistics with accuracy and discretion.
A proactive and flexible approach to changing demands and expectations.
Confidence using digital tools and systems to improve workflow and communication.
Strong interpersonal skills and the ability to liaise with stakeholders at all levels.

In addition to this, you will also meet the following essential requirements:

An ability and willingness to travel within NSW and support other operational roles during disasters, emergencies and other events, consistent with skills, background and personal circumstances.
Current unrestricted NSW drivers’ licence
This is a great opportunity to gain experience in project coordination and disaster resilience while making a positive impact on communities. If you are ready to take on a dynamic and rewarding role, we encourage you to apply!


About the Agency

The NSW Reconstruction Authority (the Authority) is a statutory corporation within Planning, Housing and Infrastructure. The Authority will improve how NSW plans for disasters and help communities to recover from them faster.

To reduce the severity and impacts of disasters, the Authority will complete critical planning and preparation with communities, NGOs, businesses, and government. When disaster does strike, we will get recovery started swiftly and coordinate reconstruction efforts across agencies, communities, and other stakeholders.


Joining our team with a rewarding job in a community-driven agency is just the start. The Authority also offers:

Flexible working practices
Contemporary workspaces and technology
Access to learning and development opportunities
Employee assistance and wellbeing program (with a cool app)
Workforce that values inclusion
Competitive pay and conditions (including flex-time)
Fitness Passport with a choice of 200+ gyms and pools across NSW

How do I apply?

Attach a cover letter outlining how you meet the essential requirements and capabilities of this role, as specified in the role description.
Attach an up-to-date resume detailing your capabilities, skills and experience relevant to the role.

For more information about this role, please contact Ken Harrison - Director, Central West, Orana and Far West via ken.harrison@reconstruction.nsw.gov.au.


Applications close Sunday 4 May 2025


Diversity

Great people come from all walks of life. At NSW Reconstruction Authority we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote gender diversity in our workplaces, the employment of Aboriginal and Torres Strait Islander peoples, and the employment of people with a disability. We welcome and encourage applications from all people regardless of age, gender, ethnicity, cultural background or sexual orientation.


Please contact talentacquisition@reconstruction.nsw.gov.au if you require any adjustment to apply for this role.


A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. Read more