Verified Job
Clerical - Administrative
Administration and Purchasing Agent
Clerical - Administrative
#748065
Remote / WFH
Ennis Fabrics
Job Description
Full job description
Position Title: Administration and Purchasing Agent
Hours of work: Monday - Friday, some overtime may be required
Status: Full-time
Work Location: Hybrid/Remote
Position Summary:
The person in this role will report to the Purchasing Agent Manager. This person will be responsible for providing administrative, purchasing, and product support to ensure efficient day-to-day operations. The role requires a strong focus on speed, accuracy, organization, and collaboration while managing vendor relationships, purchasing activities, and administrative processes in a flexible home and/or office environment.
Primary Responsibilities:
All custom foam orders, sample orders, quotes, inquiries and follow up. Includes receiving and managing PO’s and shipments for custom foam vendors.
Weekly fabric, supplies, custom fabric, flooring purchasing and intersite transfers.
Managing quotes, inquiries and follow up with assigned vendors, sales rep, and customer experience. Includes managing and updating all PO’s and shipments.
Price comparison and updating vendor price lists.
Managing projections for ordering.
Analysis of business reporting and analytics for performance management.
Purchasing custom products – quilting, heat sealed and laminated.
Investigate and resolve problems, discrepancies and inquiries regarding custom foam and all purchasing and vendor issues.
Learning product specifications, trends, and ordering lead times.
Work closely with suppliers to develop a good working relationship, as required to resolve issues such as delayed orders, missing orders or orders not being filled by the supplier in a timely manner.
Perform administrative tasks with high speed and accuracy as required.
Learn and understand current Product Management processes and procedures and recommend improvements by replacing manual processes with technological solutions.
Investigate, follow up and resolve all discrepancies and/or inquiries.
Facilitate and coordinate all escalation processes or procedures.
Work closely with team members, both internal and external, to resolve any questions in a collaborative manner.
Verify that all transactions comply with the companies’ policies and procedures.
Complete various ad hoc projects as required:
Provide feedback for the supplier performance review.
Custom Foam updates and closures memo.
Updating discontinued SKU’s.
Stock adjustments for discontinued and damaged fabrics.
In use/Not in use report.
Overstock and damaged fabrics return and/or request credits.
Weekly Product Management meetings.
Assist in training new hires.
Back up for custom Infinity carpet ordering.
Requirements:
Good communication and written and verbal skills.
Advanced administration and data entry; fast alpha-numeric wpm with high accuracy.
Attending meetings on time, organized, meeting deadlines, and following instructions.
Team player and able to help the team when required.
Strong analytical experience, reporting, documentation, and problem-solving skills.
Intermediate – Advanced Microsoft Office, specifically Word, Excel, Outlook.
Strong analytical/computer skills-advanced Excel skills (extensive experience with pivot tables and Macros), ERP systems and the ability to extract information into user friendly formats.
Proven Skills, Abilities, and Attributes:
Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues.
Manage and analyze business reporting and analytics for performance management.
Driven, self-motivated, fast learner and results oriented.
Ability to effectively prioritize and execute tasks within deadlines.
Present analysis results in a clear and concise format with a focus on findings resulting in the ability to sales strategy.
High levels of speed, accuracy, and efficiency.
Team player.
Working Conditions:
Hybrid or remote work environment
Overtime as required.
Job Types: Full-time, Permanent
Benefits:
Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Application question(s):
Our head office is located in Sherwood Park, Alberta. For candidates who live within commuting distance, this is a hybrid position. If you are local, does this location work for you?
This position is full-time, 40 hours per week, Monday to Friday business hours. Is this what you are looking for?
Can you please tell me what salary you are looking for?
Are you used to working in a fast paced environment?
Are you able to work with minimal supervision?
Are you comfortable typing 40-50 WPM?
How many years of purchasing experience do you have?
Please explain in detail your experience in Microsoft Excel? (pivot tables, macros, report creations, IF functionalities, etc)
Are you comfortable with taking calculated risks once you have been fully trained in your role?
Do you have a sense of humor?
Are you legally eligible to work in Canada?
Work Location: Hybrid remote in Sherwood Park, AB
Position Title: Administration and Purchasing Agent
Hours of work: Monday - Friday, some overtime may be required
Status: Full-time
Work Location: Hybrid/Remote
Position Summary:
The person in this role will report to the Purchasing Agent Manager. This person will be responsible for providing administrative, purchasing, and product support to ensure efficient day-to-day operations. The role requires a strong focus on speed, accuracy, organization, and collaboration while managing vendor relationships, purchasing activities, and administrative processes in a flexible home and/or office environment.
Primary Responsibilities:
All custom foam orders, sample orders, quotes, inquiries and follow up. Includes receiving and managing PO’s and shipments for custom foam vendors.
Weekly fabric, supplies, custom fabric, flooring purchasing and intersite transfers.
Managing quotes, inquiries and follow up with assigned vendors, sales rep, and customer experience. Includes managing and updating all PO’s and shipments.
Price comparison and updating vendor price lists.
Managing projections for ordering.
Analysis of business reporting and analytics for performance management.
Purchasing custom products – quilting, heat sealed and laminated.
Investigate and resolve problems, discrepancies and inquiries regarding custom foam and all purchasing and vendor issues.
Learning product specifications, trends, and ordering lead times.
Work closely with suppliers to develop a good working relationship, as required to resolve issues such as delayed orders, missing orders or orders not being filled by the supplier in a timely manner.
Perform administrative tasks with high speed and accuracy as required.
Learn and understand current Product Management processes and procedures and recommend improvements by replacing manual processes with technological solutions.
Investigate, follow up and resolve all discrepancies and/or inquiries.
Facilitate and coordinate all escalation processes or procedures.
Work closely with team members, both internal and external, to resolve any questions in a collaborative manner.
Verify that all transactions comply with the companies’ policies and procedures.
Complete various ad hoc projects as required:
Provide feedback for the supplier performance review.
Custom Foam updates and closures memo.
Updating discontinued SKU’s.
Stock adjustments for discontinued and damaged fabrics.
In use/Not in use report.
Overstock and damaged fabrics return and/or request credits.
Weekly Product Management meetings.
Assist in training new hires.
Back up for custom Infinity carpet ordering.
Requirements:
Good communication and written and verbal skills.
Advanced administration and data entry; fast alpha-numeric wpm with high accuracy.
Attending meetings on time, organized, meeting deadlines, and following instructions.
Team player and able to help the team when required.
Strong analytical experience, reporting, documentation, and problem-solving skills.
Intermediate – Advanced Microsoft Office, specifically Word, Excel, Outlook.
Strong analytical/computer skills-advanced Excel skills (extensive experience with pivot tables and Macros), ERP systems and the ability to extract information into user friendly formats.
Proven Skills, Abilities, and Attributes:
Strong attention to detail with a healthy dose of curiosity and determination to identify and resolve issues.
Manage and analyze business reporting and analytics for performance management.
Driven, self-motivated, fast learner and results oriented.
Ability to effectively prioritize and execute tasks within deadlines.
Present analysis results in a clear and concise format with a focus on findings resulting in the ability to sales strategy.
High levels of speed, accuracy, and efficiency.
Team player.
Working Conditions:
Hybrid or remote work environment
Overtime as required.
Job Types: Full-time, Permanent
Benefits:
Casual dress
Company events
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Application question(s):
Our head office is located in Sherwood Park, Alberta. For candidates who live within commuting distance, this is a hybrid position. If you are local, does this location work for you?
This position is full-time, 40 hours per week, Monday to Friday business hours. Is this what you are looking for?
Can you please tell me what salary you are looking for?
Are you used to working in a fast paced environment?
Are you able to work with minimal supervision?
Are you comfortable typing 40-50 WPM?
How many years of purchasing experience do you have?
Please explain in detail your experience in Microsoft Excel? (pivot tables, macros, report creations, IF functionalities, etc)
Are you comfortable with taking calculated risks once you have been fully trained in your role?
Do you have a sense of humor?
Are you legally eligible to work in Canada?
Work Location: Hybrid remote in Sherwood Park, AB
