Academic and Research Coordinator

Join our Operations team within the School of Design and Architecture
Full-time, 12-months fixed term position at our Hawthorn campus
HEW Level 6 salary + 17% super and staff benefits


About the Role
The School of Design and Architecture (SoDA) is seeking a customer centric and highly organised Academic and Research Coordinator to support the School’s operations.

In this role, you will undertake a broad range of school support activities working closely with the relevant Department Chair to provide all round teaching and research support, whilst ensuring compliance with university policy and procedures. You will also be required to represent the School on university-wide projects and initiatives that enable continuous improvement driving ongoing operational efficiency.

We are looking for someone who is a natural problem solver, enjoys working at a fast pace and has strong interpersonal skills to manage a range of diverse stakeholders. Experience in higher education teaching and research administration is highly desirable.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

Excellent interpersonal skills, with the ability to communicate, liaise and work with people at all levels, both internal and external to the University with tact, maturity and appreciation of sensitive issues.
Well-developed analytical, conceptual and problem-solving skills, including the ability to interpret and effectively communicate policies, strategies and procedures within a complex environment.
Highly proficient computer skills, in particular MS Office Word, Excel, PowerPoint, MS Teams and a keen interest to develop skills in Power BI, Copilot and other technology solutions to maximise operational efficiency.
Demonstrated experience in financial administration.
Demonstrated high level of confidential detailed administrative support to senior management.
Experience in research contract administration is preferred but not essential.

Qualifications
Completion of a bachelor’s degree with extensive relevant executive administration experience; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply
Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au

Applications Close: Sunday, 20 July 2025 at 11:30pm.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to talentacquisition@swin.edu.au (general enquiries will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.
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