Workplace Administrator

Workplace Administrator role - Adoption Service Wellington


We are on the search for a superstar administrator to support our mid-region Adoption Service Team, being based in Wellington. This is an opportunity for you to join a supportive team and showcase your excellent administration skills.

The Adoption Service is a service unit of Oranga Tamariki-the Ministry for Children. The Adoption team is focused on putting our clients at the centre of everything we do.

You will become part of a team who are committed to ensuring that people involved with the Adoption Service have a high-quality service delivered to them.

Mo te tunga | About the role

In this role, you will assist a small team of four social workers and a supervisor.

In this rewarding role, you work will include some of the following functions:

Improve the systems and processes to help the team work smarter and function seamlessly
Be responsible for all administration to support individual social workers and your team
Take on a searching for adults function using Births, Deaths and Marriages systems and other public records
Assist with financial activities
Taking a guardianship role in the retrieval, movement and overall care of historical paper-based files
Input client-based information on the Oranga Tamariki database
Book travel and arrange other travel related logistics
Effectively identify and escalate risks where appropriate
Deal with critical scenarios in a calm, professional manner
Ng pumanawatanga ou | What you will bring

To be successful in this highly rewarding role, you will bring;

Exceptional skills in modern computer programmes such as Excel, Adobe Pro, client databases, etc
Excellent attention to detail in every aspect of your work
Effective organisational, planning and time management skills
Administration and coordination skills
Show excellent initiative and look for opportunities to improve operations
Be warm, approachable and willing to assist
Excellent verbal and written communication skills with the ability to adapt to your audience
Understanding and appreciation of cross-cultural practices
Full clean New Zealand drivers licence
Mo m tou | About us

Oranga Tamariki-Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:

We put Tamariki first
We believe Aroha is vital
We respect the Mana of people
We are Tika and Pono
We value Whakapapa
We recognise that Oranga is a journey
We are committed to putting tamariki first, we believe aroha is vital, we respect the mana of people, we are tika and pono, we value whakapapa, and we recognise that oranga is a journey.

Nou te rourou | What's in it for you

Oranga Tamariki offer an impartial remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $57,0+6 and $62,773 dependant on experience.

We offer:

A vibrant and supportive team and environment where your work has a positive impact on enhancing people's lives
We welcome diversity and are committed to working in an inclusive and respectful way.
Some flexible work options and a genuine commitment to wellbeing
Training and professional development so that you can continue to grow and thrive
23 days annual leave for full time staff, increasing to 25 days annual leave after 5 years' service
To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/


Me pehea te tuku tono | How to Apply

Apply online with your CV and Covering Letter including the specific site you are interested in. If you are an Oranga Tamariki employee already, please ensure you apply with a log in using your Oranga Tamariki email address. If you have any questions about role, please contact Info_recruit@ot.govt.nz

Hurry as applications for this position close on Friday 13th June 2025.

 
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